Office Coordinator

At BCLP, we’ve built our firm on the foundations of thinking differently. Curious, inquisitive and unbound by tradition, we’re building change within our sector and beyond.

It starts with our people, which is why we need an Office Coordinator to join our team. The Office Coordinator assists the Regional Office Administrator (ROA) or Director of Administration (DOA) in performing administrative duties throughout the office. This position routinely works with confidential information. The Office Coordinator acts as a liaison between BCLP offices, building management, vendors, and other GBS departments.

Responsibilities

• Performs various administrative tasks for Administration including a broad range of confidential administrative duties, which require initiative and judgment in making independent decisions
• Serves as liaison between BCLP offices, building management, vendors, and other GBS departments
• Implements general policies and procedures for the efficient and effective day-to-day operations of the office under guidance of the ROA/DOA
• Coordinates with General Services, Records and IS to ensure appropriate completion of tasks needing onsite assistance
• Assists with new hire and visiting attorney set-ups including office preparation and IT coordination
• Provides reception and hospitality support to the office; answering mainline calls, meeting coordination and setup, conference room reservations, and catering/refreshment supply needs
• In partnership with ROA/DOA, manage office maintenance and upkeep; schedule service calls, maintain basic cleanliness in the office, and decorate for holidays/events
• Processes invoice and expense reimbursements
• Coordinates office events for staff and lawyers including receptions, partner meetings, staff appreciation week events, on-site visits and events not covered by the Marketing or Recruiting Departments as requested by the ROA/DOA
• Coordinates volunteer initiatives for office
• Keeps office personnel informed regarding routine announcements, safety bulletins, traffic situations and any area emergencies that may occur
• Interacts positively with attorneys and staff in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient
• Performs other duties as assigned and deemed appropriate by the ROA/DOA

• Ability to effectively communicate both verbally and in writing with individuals on all levels, both internally and externally, with diplomacy and tact
• Ability to handle highly confidential personnel and administrative matters with discretion
• Ability to work well under deadline pressure while maintaining professional composure
• Ability to multitask with efficiency amid frequent distractions and changing work priorities
• Ability to work independently and to build confidence and trust when working as part of a group
• Must be detail-oriented and demonstrate initiative
• Must demonstrate proficiency of Microsoft Word, Excel, PowerPoint & Outlook
• Ability to lift up to 20 pounds; stand, sit, walk, bend, and stoop for an extended period of time; reach/lift overhead; climb a small ladder; and excessive telephone and computer usage
• Ability to regularly report to work on the days and times scheduled
• Ability to work overtime
• Minimum five (5) years of general office experience
• Minimum two (2) years Human Resources, Administrative or Recruiting experience preferred
• High School Diploma or equivalent

BCLP is an equal employment opportunity employer. The Firm strictly prohibits discrimination against any applicant or employee based on race, color, religion, national origin, age, military status, gender (including pregnancy, childbirth, lactation or medical conditions related thereto), sexual orientation, gender identity, gender expression, marital status, mental or physical disability, genetic information, or any other basis protected by applicable law. The Firm also strictly prohibits harassment of applicants or employees based on any protected class or status. The Firm complies with all applicable federal, state and local laws respecting applications for employment, including consideration of unemployment status in making hiring decisions.

Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and applicable state law. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on BCLP. Please inform the Firm's personnel representative if you need an accommodation to assist in completing this application or to otherwise participate in the application process.