School Bookkeeper (2026-2027 School Year)

SCHOOL BOOKKEEPER 

 JOB DESCRIPTION

POSITION TITLE:           SCHOOL BOOKKEEPER (2026-2027 SCHOOL YEAR) 

CONTRACT YEAR:          12 – MONTH CONTRACT

SALARY:                        BASED ON THE FY27 SALARY SCALE (COMMENSURATE WITH EXPERIENCE)

LOCATION:                    BRUNSWICK ELEMENTARY SCHOOL

START DATE:                 JULY 1

Job Description:  Under the supervision of the principal, the school bookkeeper will receive, receipt, deposit, account for, and disburse all funds flowing through the school activity fund accounts. The school bookkeeper, under the supervision of the principal, will perform the following duties: 

1. Use appropriate security measures to protect all cash and cash items.
2. Become familiar with and adhere to all guidelines in the Student Activity Fund Accounting Manual.  
3. Deposit all funds daily or within 24 hours/next business day (if applicable and over $500)
4. Deposits less than $500 should be deposited daily or by the end of the next business day.
5. Receive money, issue receipts, and make deposits on a regular basis.
6. Review monthly bank statements, completing monthly bank reconciliations and activity reports.
7. Maintain all required activity fund records on a current and accurate basis. 
8. Submit monthly financial reports/statements to the School Finance Officer by the last working day of each month and a final report (June 30th) no later than July 31st of each year.  The submitted reports should include:  bank reconciliation, copy of the bank statement, and a copy of the month-to-date account report.  The report will be signed and dated by the bookkeeper and the principal.
9. Submit all required reports promptly and accurately. 
10. Maintain a record of all fund transfers and related supporting documentation/ authorization of such transfers, using the division-wide accounting software. 
11. Issue checks when properly authorized by the principal and all pertinent documentation (procurement, as applicable, an invoice, and a signature that all items have been received) is in order.
12. Audit teachers’ receipt books when monies are submitted to ensure accountability of all receipts. 
13. Issue and account for pre-numbered receipt books and ensure return at year-end. 
14. Keep fundraiser documentation, including approved Fundraiser Request Forms and Fundraiser Summaries. 
15. Keep grant documentation, including approved Request to Apply for a Grant form and support documentation. 
16. Properly make purchases and disburse funds after acquiring principal’s approval. 
17. Prepare for financial audits. 
18. Participate in financial management training as required. 
19. Report fraud or non-compliance issues to the principal immediately. 
20. Keep the principal informed of all known or potential activity fund problems. 
21. Perform such other duties as specified by the principal. 

Direct Accountability and Report:  Works under the supervision of the Principal, who is responsible for carrying out the daily operations of the school.  An annual classified evaluation will be based upon the job description, district and personal goals and objectives specific to the position, and the performance of the Bookkeeper.

QUALIFICATIONS

EDUCATION

• The candidate must have have:
• a High School Diploma
• Associates Degree or higher preferred 

EXPERIENCE

• Minimum of three (3) years working as a bookkeeper  within an administrative assistant role, required
• Experience in working with customer service

ESSENTIAL PERFORMANCE RESPONSIBILITIES

Professionalism

• Works to promote the well-being and success of school co-workers, administration, division staff, students, and parents 
• Adheres to federal and state laws, school and division policies, and ethical guidelines.
• Sets goals for improvement of knowledge and skills.
• Works in a collegial and collaborative manner with school staff, administrators, other school personnel, parents, and community.
• Report to work regularly, good attendance and have flexibility for late and early shifts as assigned.

The Brunswick County School Board is an equal opportunity employer, committed to nondiscrimination in recruitment, selection, hiring, pay, promotion, retention and other personnel actions affecting employees or candidates for employment. Therefore, discrimination in employment against any person on the basis of race, color, creed, religion, national origin, ancestry, political affiliation, sex, sexual orientation, gender, gender identity, age, pregnancy, childbirth or related medical conditions, marital status, military status, genetic information or disability is prohibited. Personnel decisions are based on merit and the ability to perform the essential functions of the job, with or without reasonable accommodation.

Inquiries should be directed to Brunswick County Public Schools, Personnel Department, 1718 Farmers Field Road, Lawrenceville, Virginia 23868.  Telephone: (434)848-3138 Ext. 4003. Please see the full job description at www.brunswickcps.org or contact bcpshr@brunswickcps.org.