What are the responsibilities and job description for the Administrative Assistant for Dean, Arts and Science position at Brunswick Community College?
Job Title: Administrative Assistant
The Administrative Assistant works in a collaborative team manner to provide clerical, organizational, and administrative support for the College.
Key Responsibilities:
- Provides administrative and clerical support for the Dean of Arts and Science faculty members
- Coordinates daily office operation
- Assists the Dean and faculty members in planning, organizing, coordinating, directing, and executing the administrative functions of the division
- Collects and reviews payroll, timesheet and other information for appropriate faculty and staff of the division
- Calculates, keys, and produces adjunct faculty contracts
- Processes employment packets for new adjunct faculty
- Exceptional working knowledge and ability to perform tasks required of the Curriculum Module of (CIS) Datatel
- Copies, edits, and develops the semester booklist
- Serves as liaison with textbook publishers
- Orders instructional textbooks and materials
- Maintains, collects, and edits departmental course and instructor's syllabi
- Schedules appointments for the Dean and Department Chair
- Ability to work and communicate effectively with the public, a diverse faculty, staff, and student population
- Monitors, orders, and maintains office and supplies for division faculty and staff
- Researches cost and vendor options for equipment and supplies and develops purchase requisitions
- Keystrokes correspondence and various instructional materials
- Knowledge and use of word processing, spreadsheet, and database applications, including file management
- Exceptional working knowledge and ability to navigate Moodle and the Internet
- Works in a multi-task environment, requiring organizational and interpersonal skills
Additional Responsibilities:
- Acts as adjunct faculty liaison
- Assists faculty with census and final grade rosters
- Assists advisors with student registration in Colleague
- Designated point person to create and submit work order requests for division
- Supervises room/office key requests/distribution as appropriate
- Solicits student enrollment from call lists
- Assigns and maintains faculty mailboxes; collects and distributes mail
- Oversees working conditions of office equipment (fax, copy machine, scanner, etc.) for faculty (including faculty from other discipline areas)
- Receives incoming calls, guests, and inquiries (takes calls, messages, etc. and communicates appropriately)
- Collects, reviews, and inputs semester course schedules
- Serves on college committees
- Assists in editing instructional portions of college catalogs and other college-related publications
- Performs other related duties as required
- Confidentiality is imperative
Minimum Qualifications:
- Associate's Degree in Applied Science in Office Systems Technology, Office Administration, or related field or 10 years' experience in an academic setting
- Two years of experience in Office Systems Technology, Secretarial Science, Business, or related field
- Working knowledge of Microsoft Office applications
- Ability to communicate with all levels of employees of the College
- Positive attitude is required
Preferred Requirements:
- Three years of experience in an academic setting, community college preferred
- Proven ability to work with a diverse population, including administration, faculty, staff, and students
Brunswick Community College is an Equal Opportunity Employer.
We offer a comprehensive benefits package to full-time employees, including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, health savings account, life insurance, long-term disability, holidays, vacation, and sick leave.
As an employee of Brunswick Community College, you will have access to our Fitness and Aquatic facility, home sporting events, and discounted services through our cosmetology department.
