Office Secretary

Job Overview

We are seeking a dynamic and highly organized Office Secretary to join our team! In this vital role, you will be the backbone of our daily operations, ensuring sensitive and smooth communication, efficient administrative processes, and exceptional customer service. Your caring approach and attention to detail will help create a welcoming environment for clients, visitors, and staff alike. This position offers an opportunity to showcase your office management skills, utilize your computer literacy, and contribute to a positive workplace atmosphere.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems to handle incoming calls efficiently and route messages accurately
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Perform data entry tasks using Microsoft Office and Google Workspace applications with precision and speed
• Support bookkeeping activities using QuickBooks for invoicing, expense tracking, and financial record keeping
• Assist with calendar management and scheduling appointments for staff or executives as needed
• Handle sensitive and confidential information discreetly while providing excellent customer support and client communication
• Coordinate office supplies inventory, place orders, and ensure the office remains well-stocked and functional
• Proofread correspondence, reports, and other documents to ensure clarity and accuracy
• Provide general clerical support including photocopying, faxing, mailing, and filing documents

Qualifications

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Excellent phone communication skills coupled with professional phone etiquette
• Bilingual abilities are a plus to effectively serve diverse clients and team members but not necessary
• Strong typing skills with a focus on accuracy; familiarity with data entry tasks
• Ability to handle confidential information responsibly while maintaining discretion
• Exceptional organizational skills with the ability to prioritize tasks efficiently
• Previous experience in administrative support or personal assistant roles preferred
• Knowledge of multi-line phone systems and office management best practices
• Demonstrated ability to manage time effectively in a busy environment

Join us in creating a office environment where efficiency meets sensitivity! We value professionals who are eager to support our team’s success through excellent administrative skills.

Pay: $20.00 - $22.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Work Location: In person

Salary : $20 - $22