Multidisciplinary Coordinator

GENERAL SUMMARY:Functions as the Multidisciplinary Coordinator between Rhode Island/Miriam Cancer Center and Brown Surgical Associates with primary accountability to the Clinical Manager of Brown Surgical Associates. Primary responsibility is to provide clinical support to patients of the Department of Surgery for referral and treatment at Breast Oncology Multidisciplinary Clinic and administrative support to the Tumor Board at Rhode Island and Miriam Hospital for Breast Cancer Patients.ESSENTIAL FUNCTIONS:Answering phone calls from newly diagnosed cancer patients and calling all newly diagnosed breast cancer patients to take full medical history.Gathering pertinent medical records, pathology slides and breast imaging and submitting films from outside facility for review at the Anne Pappas Center prior to scheduled visit. Submitting slides from outside facility for review at RIH/TMH pathology department and providing access nurse with pathology and imaging reports to determine which combination of providers the patient needs to see. Inputting patient demographics to facilitate hospital registration and complete medical history, provided by access nurse, into computer prior to the visit. Ensuring all materials have been received prior to patient visit. Creating packet of pertinent reports to be used by the providers on the day of the visit (3 copies of each packet): Medical history form, pathology reports, breast imaging reports. Providing genetic counselors with pathology report and family history prior to patient’s appointment. On-call during multidisciplinary session to obtain any additional report, films, etc., that are requested by the providers. Attending multidisciplinary conference and make notes on scheduling sheet for any tests that need to be ordered, i.e.: staging, oncotype, MRI etc. (to be scheduled by individual provider’s secretary). Contacting post-op patients to arrange post-op multi-visit, upon notification by surgeon’s secretary. Reviewing pathology and imaging reports, as provided by the new patient coordinator, and determining which combination of providers the patient needs to see. Anticipating what additional information may be needed, beyond what is routine, i.e. op note, staging studies done at another facility, etc. Providing new patient coordinator with documentation of medical history to be used in packets for the providers. Identifying patients who may need additional resources, i.e. social work, nurse navigator, psychiatry. Attending the multidisciplinary session as a resource and comfort for patients and facilitating the flow of patients and providers throughout the session. Identifying best use of time for the patient during the conference, i.e. genetics consult, social work consult, pre-op testing, protocol discussion with research coordinator. MINIMUM KNOWLEDGE, SKILLS AND ABILITIES:Bachelor’s degree or the equivalent.Three to five years of clinical patient care experience.Thorough knowledge of government and third-party requirements for registration and ordering of lab and diagnostic tests.Ability to represent the organization and serve consumers in a professional manner and promote a positive image of the organization and its services.Interpersonal skills demonstrating an ability to communicate.Nursing or LPN experience preferred.WORKING CONDITIONS AND PHYSICAL REQUIREMENTS: Conditions common to a clinical practice environment including potential exposure to communicable diseases, medicinal preparations and hazardous materials. Involves frequent contact with patients. Work may be stressful at times.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. SUPERVISORY RESPONSIBILITY: NoneEmployees are required to be vaccinated against COVID as a condition of employment, subject to accommodation for medical exemptions.We value a diverse, talented workplace and seek colleagues who strive to better understand systemic barriers as it affects patient care and our academic institutions. Brown Surgical Associates welcomes nominations and applications from all individuals with varied experiences, perspectives, abilities, identities, and backgrounds to enrich our clinical, research, training and service missions.Brown Physicians, Inc. will join Brown Health Medical Group/Brown University Health effective December 28, 2025. As part of this integration, there may be changes to our application process. Depending on timing, candidates may be asked to re-submit their application through the Brown University Health system. We appreciate your understanding and continued interest in joining our team during this exciting time of growth.