Finance Manager (Part Time)

The Finance Manager at Grace United Methodist Church is responsible for all financial aspects of the Church(GUMC), Grace Christian Child Care(GCCC), and Grace Daycare(Preschool) through General Ledger; preparation, analysis and interpretation of all budgets, accounting records, and financial statements. Responsibilities also include payroll processing for two separate accounts(GUMC and GCCC) as well as applicable Human Resource applications and benefits for 50 staff. All three entities maintain their financial records on the cash basis of accounting.

Responsibilities:

Budget

• Prepare and analyze monthly income and expenses and all annual budgets (GUMC, GCCC and Preschool) and present to each independent Board
• Provide copies of all financial documents through General Ledger to Pastor and Board Chairperson(s)
• Advise the Program Directors, Pastor and Board Chair monthly as to the status of the ongoing budget
• Provide pertinent information for annual budget preparation to each entity

GUMC, GCCC and Preschool -Cash basis accounting

• Process all receipts for the 3 entities to General Ledger
• Consult with the Director(s) on the status and financial impact of enrollment. Director(s) is/are responsible for maintaining the proper number of children per room as set forth in annual budget
• Track and deposit all sources of income
• Calculate and apply Child Care benefits through independent programs such as Early Learning Resources and Child Care Aware
• Pay bills in a timely manner while taking advantage of early payment discounts
• Tracking and payment of designated funds

Payroll

• Onboard all new staff, ensuring necessary payroll forms are processed according to state and federal guidelines
• Process and report payroll including all applicable GL entries for 50 staff in 2 separate accounts
• Ensure timely processing of wage garnishments for withholding and tracking
• Maintain all payroll deductions, benefits, and changes. This includes maintaining PTO time allotment annually
• Maintain all employee human resource information including raises, benefits, and all related correspondence

Benefits Administration

• Process all Health Insurance, Life Insurance, and Short-term Disability applications
• Ensure accurate and timely pension payments 
• Ensure annual 403B reporting according to federal guidelines: ERISA
• Serve as Account Administrator for 403B Plan
• Serve as primary contact for 401K Benefit Administrator
• Submit Short-term Disability paperwork and routine Third-party processing

Financial Reports-All entities

• Monthly Bank reconciliations for all banking accounts
• Coordinate CD investments
• Monthly Budget Reports and Financials through General Ledger including committee or other fund reports
• Monthly Tuition distribution report (GCCC & Preschool)
• Monthly giving reconciliation (GUMC) between General Ledger & Servant Keeper records
• Annual reconciliation of General Ledger to Federal W-3
• Annual Cash report for submission to Annual Conference
• Annual submission of financial and daycare information to Conference – statistical reporting (EZRA)
• Annual General Ledger tracking of designated funds