What are the responsibilities and job description for the Accounts Payable Specialist position at Brown Physicians, Inc.?
SUMMARY:
Under the general supervision and direction of the Finance Director, perform a variety of accounting duties to process check requests and invoices for payment. Prepare and maintain related records and reports to ensure accurate monthly expenses for month-end close.
This is a full-time, 40 hours/week position located on-site at our Providence office: 110 Elm St., Providence, RI.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Consistently applies the Brown Physicians, Inc. values of patient care priority, dignity, collaboration, integrity, and quality in support of the mission to deliver compassionate, high-quality patient care, research excellence and outstanding physician education. Is responsible for knowing and acting in accordance with the Compliance Program and Code of Conduct.
Consistently practices the Customer Service Standards.
- Ensure invoices are approved by authorized signers. Match invoices to appropriate supporting documents, verify quantities and accuracy of pricing.
- Process invoices for goods, services, employee expense reimbursement, etc. for payment. Note due dates on invoices to maximize discounts.
- Communicate with vendors and sites to resolve invoice discrepancies to ensure timely delivery of all ordered supplies.
- Ensure proper account and cost center distribution of paid invoices.
- Process requests for checks ensuring authorized signatures and supporting documents are present.
- Assist in annual audit by compiling AP files requested by auditors.
- Ad hoc requests as needed.
KNOWLEDGE, SKILLS & ABILITIES REQUIRED:
- Familiarity and experience with accounting and general ledger software.
- Highly detail oriented with strong organizational skills.
- Interpersonal communication skills to effectively interact with all levels or personnel within and outside of the organization.
EDUCATION AND EXPERIENCE:
Accounts payable experience required; Associate degree preferred.
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
Work is performed in a typical office setting requiring extended periods of sitting, standing and walking.
INDEPENDENT ACTION:
Work is performed under general supervision, with some independent judgment exercised in determining priorities.
SUPERVISORY RESPONSIBILITY:
None.
Employees are required to be vaccinated against COVID as a condition of employment, subject to accommodation for medical exemptions.
We value a diverse, talented workplace and seek colleagues who strive to better understand systemic barriers as it affects patient care and our academic institutions. Brown Physicians, Inc. welcomes nominations and applications from all individuals with varied experiences, perspectives, abilities, identities, and backgrounds to enrich our clinical, research, training and service missions.
