Rehearsal and Facility Production Manager

Job Title: Rehearsal and Facility Production Manager

Vision and Statement

We are a premier audio, lighting, and video production company that specializes in full-service production of concerts, tours, music festivals, and special events as well as systems installations, and beginning to end show design. We are dedicated to giving our clients the highest quality production experience. We do it right the first time, every time by pairing state of the art technology and first class service.

Mission Statement: Do It Right the First Time

Leadership Values:As a Leader at Brown Note these are the values of how we operate our business and interact with both our internal and external customers.

• Inspire and Invest in making your team better every day.
• Earn the trust and respect every day from your internal and external customers.
• Provide, Communicate and Publish clear and ongoing objectives, responsibilities and processes to your team.
• Focus on Issues for Improvement, not the person communicating the issue. Fix the problem first to ensure our customer is happy and then fix why it happened.
• Consistently Seek Solutions: Challenges are our best Opportunity for Improvement.
• Understand and define what are the Primary Challenges and Needs of our Internal and External Customers.
• Consistently build More Leaders!
• Hold Yourself and Your Team Accountable for Delivering as Promised.

Primary Objective:

The Rehearsal and Facilities Manager is responsible for overseeing the day-to-day operations of rehearsal spaces and associated facilities and for completing the full life cycle of each rehearsal from start to finish. This role ensures all rehearsal activities run smoothly, safely, and efficiently, while also maintaining the condition, scheduling, and functionality of all related spaces and equipment.

Essential Roles and Responsibilities: Rehearsal Management:

• Thoroughly identify and understand all guest requirements, including staffing, equipment, hospitality, logistics, and special accommodations, etc. in order to collaborate effectively and develop a seamless, actionable plan for smooth execution.
• Coordinate rehearsal schedules and requirements with BNP Production and Operations Management.
• Lead and manage production calls for all rehearsals, ensuring goals and deadlines are consistently set, tracked, and met throughout the process.
• Monitor and follow up on the status of assigned responsibilities and deliverables to maintain workflow continuity.
• Work with staffing agencies and company team to fully staff load in/load outs.
• Act as lead for crew call and schedule coordination of stagehands and techs.
• Ensure rehearsal spaces are properly prepared and equipped for each event.
• Act as the primary point of contact for rehearsal-related inquiries, including direct interaction with guests.
• Support the smooth operation of rehearsals by addressing logistical needs (e.g., furniture, props, sound systems).
• Oversee and assist with hospitality needs like catering, dietary needs, online and in shop ordering, and special requests.

Facilities Management:

• Oversee the maintenance, safety, and cleanliness of rehearsal areas, green rooms, production offices, guest breakrooms, and associated facilities.
• Schedule and supervise routine maintenance, repairs, and cleaning.
• Liaise with building management or external contractors as needed for facility-related services.
• Ensure compliance with health, safety, and fire regulations.

Administrative & Operational:

• Manage systems for rehearsal and meeting spaces reservations and confirmations.
• Monitor and distribute rehearsal timelines and communicate reports and updates as needed.
• Develop and implement facility-related policies and procedures.
• Support the onboarding of new artists or staff with orientation to the rehearsal spaces.
• Assist with the production management of non-rehearsal related events, from paperwork to staffing and coordinating assistance.
• Other duties as assigned.

Qualifications and Experience:

• Bachelor's degree in Hospitality, Event Management, Facilities Management, Communications, or a related field (commensurate experience will be considered)
• Proven experience (3–5 years) in rehearsal or facilities management within the music, live events, or entertainment industry including scheduling, maintenance, equipment inventory, and vendor relationships.
• Must possess technical aptitude in entertainment power, AV systems, and heavy machinery.
• Experience in Microsoft Office & Google Suites is required.
• Strong understanding of music rehearsal workflows, operations, and technical requirements (e.g., PA systems, backline, lighting).
• Strong organizational and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Flexibility to work evenings and weekends during events.

Job Type: Full-time

Pay: $70,000.00 - $80,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $70,000 - $80,000