What are the responsibilities and job description for the Payroll Clerk and Administrative Assistant position at Brown Edwards?
A Top 100 Firm, Brown Edwards provides assurance, tax and business advisory services to a diverse clientele. With a firm-wide staff of approximately 450 professionals, our accounting firm is one of the largest independent CPA firms in the Virginia / West Virginia / Tennessee region. We support individuals and businesses ranging from small companies to large corporations. Our success is directly attributable to an unyielding commitment to excellence in every aspect of our work.
Core Values: Integrity : Community : Respect : Excellence : Transformative
We are seeking a Payroll Clerk and Administrative Assistant to join our team!
The Payroll Clerk and Administrative Assistant is responsible for payroll processing and the day-to-day administrative tasks of the HR Team. The Payroll Clerk and Administrative Assistant will ensure the accuracy and timely submission of payroll, maintenance of employee personnel records, and support compliance with firm policies, procedures, and government regulations.
What your day looks like:
Payroll
- Processes semi-monthly payroll and all other related payments including semi-monthly tax payments, retirement plan and HSA transmittals.
- Updates payroll system with new hires/rehires, status changes, terminations, and compensation changes as necessary, including annual salary adjustments and open enrollment.
- Updates payroll system for benefit enrollment additions, changes, and terminations.
- Updates employee payroll records for changes in address, withholdings, and direct deposit accounts.
- Summarizes regular and overtime hours hourly associates each payroll.
- Processes payroll transactions for business expense reimbursements.
- Processes post-payroll HSA, FSA, and 401k contributions.
- Processes monthly and quarterly BLS reporting.
- Performs quarterly and year-end payroll tax reconciliations
- Responsible for required payroll tax filings, including W-2s and ACA reporting.
Other HR Support
- Creates and maintains electronic employee personnel files for the Firm.
- Monitors and updates PTO balances annually and as needed throughout the year.
- Processes employment verifications and unemployment claims.
- Supports recruitment including posting job requisitions and scheduling interviews.
- Launches onboarding in payroll system for new hires.
- Assists with completion of new hire paperwork.
- Provides Human Resources support to the organization.
- Provides customer service to employees by answering questions related to policies and procedures.
- Supports the Human Resources Department in the day-to-day operations.
- Assist with coordinating meetings and periodic training sessions.
- Assist with HR projects and other duties as assigned (reporting, surveys, required mailings).
- Maintains and updates monthly Percenter tracking, monthly insurance reconciliation, and Motivosity accounts.
- Obtains proposals and orders firm-wide gifts and recruiting swag.
- Assist with pre-hire, new hire, and exit functions as needed.
- Assist with periodic audits and regulatory reporting as needed.
- Collects and maintains employee records.
- Maintains and updates the HR section of the Intranet.
What you need for this role:
- High School Diploma, GED, or equivalent required
- Associates Degree in Business, Accounting or related field preferred.
- 3-5 years of payroll, benefits, HR and/or related experience.
- Payroll or HR certification (e.g., FPC, CPP, SHRM-CP, PHR) is a plus.
- Advanced proficiency in Microsoft Office Suite.
- Required experience with payroll and HRIS systems, with a strong preference for ADP.
- Excellent verbal and written communication abilities; strong relationship building skills.
- Customer-focused approach and able to use independent judgment in solving problems.
- High attention to detail accuracy; strong analytical and problem-solving skills.
- Ability to function in a fast-paced environment.
- Ability to work independently and collaboratively.
- Solid knowledge and understanding of HR concepts, practices, and procedures as well as employment law
- Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
What you can expect from us:
- Full benefits package including: Medical, Dental, Vision, FSA and HSA options, STD/LTD, Firm-paid Life Insurance, and Supplemental Life, Critical Illness and Accident coverages.
- 401K Profit Sharing Plan with Pre-tax and Roth deferral options and employer match.
- Competitive compensation and annual merit considerations.
- Annual and engagement-based performance assessments.
- Firm-wide Peer Recognition and Rewards platform to support our culture of year-round positive feedback and communication.
- Flexible working options with generous PTO.
- “Dress for Your Day” policy.
- Whether you aspire to pass the CPA exam or pursue an additional designation, we offer educational support and Continuing Professional Education (CPE) programs to help you achieve your goals!
- Participation in professional and civic organizations is encouraged! Brown Edwards is proud to be deeply involved in many charitable organizations that give back to our communities. We even offer reimbursements for some membership dues.
- Collaborative work groups or “niches” provide opportunity to work closely with Partners and Directors, allowing you to learn, grow, and build your career.
Brown Edwards provides equal employment to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, transfer, leaves of absence, compensation and training.
