Full Time Deputy Recorder

Responsible to assist the County Recorder/Registrar of Titles to properly record and index documents, process vital statistics, provide customer service, and perform office support functions.Recorder Functions

• Records real estate transactions for the County. 
• Calculates, collects, and documents the receipt of required filing fees. 
• Ensures accurate scanning, indexing and filing of all real estate instruments.
• Utilizes and maintains the Tri-Min computer system.
• Determines the legality of accepting certain documents, based on conformance with recording standards, title standards and statutes; interprets statutes for customers. 
• Records deeds, mortgages and other real estate documents; analyzes certificates of titles for the disposition of encumbrances and approves documentation of easements.
• Reviews, deciphers and draws out legal descriptions in order to ensure consistency with adjacent properties and proper closure of metes and bounds.
• Organizes and maintains documents related to plats, surveys and monument records for use by surveyors and the general public. Receives and sets up new plats in Landlink software.
• Reviews incoming documents received for recording, accepting or rejecting.
• Prepares Real Estate Title Research Reports; Judgment, Tax Lien and property tax searches; Abstracting of Real Estate Title and certifies Condition of Register for Torrens property.
• Proofs legal descriptions for Torrens certificates.
• Processes Federal & State tax liens; checks State system for Federal tax liens.
• Verifies well certificates.
• Maintains Geographic Information System (GIS).
• Implements the Safe at Home Law utilizing a parallel confidential recordation system.    
• Assists the public in searches in real estate and vital records.
• Furnishes information as requested and subject to legal authority by phone, fax, mail or in person.
• Assists attorneys, surveyors, bankers, and title companies in researching and gathering information concerning real estate.
• Maintains knowledge of and interprets relevant state and local laws, policies and procedures.
• Prepares a variety of reports and documents.

Vital Statistics

• Verifies State security paper; daily and when orders are received; process birth, death, marriage and military discharge applications for copies; process marriage license applications, felony name change; research historical birth, death, marriage records upon customer requests; file clergy registration, notary registration and military discharge papers; update computer systems with marriage certificates filed. 
• Serves as passport agent; takes passport photos.

Other Duties

• Maintains knowledge of relevant laws, regulations, policies and procedures.
• Attends training and meetings.
• Other duties as assigned or apparent.

Education

• Two year post-secondary associate’s degree for legal secretary, paralegal, legal assistant, or related field; OR
• One-year post-secondary education and two years related experience in a real estate agency, real estate loan department, or law office; OR
• Equivalent combination of education and experience.

Requirements

• Must be bondable and insurable due to cash-handling. 
• Regular attendance.

• Knowledge of real estate law, reading and drafting legal descriptions, Title Standards, records retention, GIS, abstracting, and Uniform Commercial Code.
• Knowledge of applicable federal, state and local laws, codes, regulations, etc.
• Excellent computer and word processing skills.
• Ability to read and understand real property legal descriptions and land measurements.
• Ability to draw out legal descriptions. 
• Knowledge of records management principles and practices.
• Ability to work with the public and to provide a high level of customer service.
• Excellent written and oral communications skills needed to convey professionalism. 
• Good organization and time management skills.
• Strong attention to detail and the ability to balance multiple priorities.

Position is Grade 4 with an entry hourly wage range of $23.84 to $26.73, DOQ.

Salary : $24 - $27