What are the responsibilities and job description for the Contract/Grant Administrator - Port Everglades Facilities Maintenance Division position at Broward County?
The Broward County Board of County Commissioners is seeking qualified candidates for Contract/Grant Administrator in the Port Everglades Department, Facilities Maintenance Division.
Minimum Education and Experience Requirements
Requires a Bachelor's degree from an accredited college or university with major coursework in public or business administration or closely related field.
(One year of relevant experience may be substituted for each year of required education.)
Requires a Bachelor's degree from an accredited college or university with major coursework in public or business administration or closely related field.
(One year of relevant experience may be substituted for each year of required education.)
Requires two (2) years in procuring, managing, and/or monitoring contracts, grants, and/or leases or closely related experience.
Benefits of Broward County Employment
- Eleven (11) paid holidays each year
- Vacation (Paid Time Off) = 2 weeks per year
- Tuition Reimbursement (Up to 2K annually)
- Up to 40 hours of Job Basis Leave for eligible positions
- Paid Parental Leave
Health Benefits
- High Deductible Health Plan – bi-weekly premiums: Single $10.39 / Family $76.94
Includes a County Funded Health Savings Account of up to $2400 Annually - Consumer Driven Health Plan – bi-weekly premiums: Single $78.64 / Family $273.13
Florida Retirement System (FRS) – Pension or Investment Plan
- 457 Deferred Compensation county matches up to $2,600 a year.
General Description
The Contract/Grant Administrator with the Port Everglades Facilities Maintenance Division provides professional and administrative work assisting with initiating, coordinating, and/or administering assigned programs or projects involving Port facilities-related procurements and/or contracts and requisitions. Works under the direction of the Contract/Grant Administrator, Senior.
Minimum Education and Experience Requirements
Requires a Bachelor's degree from an accredited college or university with major coursework in public or business administration or closely related field.
(One year of relevant experience may be substituted for each year of requ, and/or monitoring contracts, grants)
Requires a Bachelor's degree from an accredited college or university with major coursework in public or business administration or closely related field.
(One year of relevant experience may be substituted for each year of requ, and/or monitoring contracts, grants)
Requires two (2) years in procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience.
Special Certifications and Licenses
Ability to secure and maintain a valid Florida Driver's License at the time of appointment and for the duration of employment.
Ability to secure and maintain a Transportation Worker Identification card (TWIC) within 60 days of employment and for the duration of employment.
Ability to secure and maintain a valid Seaport Business Purpose Credential for the duration of employment.
Ability to secure and maintain a Transportation Worker Identification card (TWIC) within 60 days of employment and for the duration of employment.
Ability to secure and maintain a valid Seaport Business Purpose Credential for the duration of employment.
Preferences
Master's degree from an accredited college or university in Acquisition and Contract Management or closely related fieldCertified Contract Manager (i.e. NCMA)
Certificate in Contract Management Leadership Development program (i.e. NCMA)
Project Manager Professional (PMP)
Microsoft Excel Expert (Advanced)
Certified Agent Buyer (CAB)
3 years experience in contract administration for public or private facility maintenance contracts
2 years of experience with maintenance-related or similar contract negotiations
2 years of experience interpreting procurement rules, procedures, status, and guidelines related to contracts.
1 years of experience using PeopleSoft (financial, purchasing) or similar systems
2 years of experience with Contract Central or similar
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Monitor or evaluate compliance with the terms of assigned contracts/grants, which have operational responsibilities of moderate scope and review adherence to established standards.Initiate, coordinate, and manage activities of assigned procurements, contracts, requisitions, purchase orders, grants, or leases, and/or monitor or evaluate them with some independence - major decisions referred to an administrative superior for advice and direction.
Conduct site visits to observe and analyze the administrative competence and contractual compliance of contracted agencies and the efficacy of contracted programs in performing required activities and achieving outcomes.
Generate detailed contract-related reports based on site visits, desk audits of the programs, and/or contract requirements (i.e., Monthly Utilization Reports, Insurance renewal, Living Wages, Goal assignments, vendor evaluations, threshold tracking, etc.) using computer-based software applications (i.e., Contract Central, PeopleSoft, MARS, Periscope, LegiStar, etc.).
Process special requisitions and monitor related purchase orders. Review and approve invoices for payment. Maintain contract-related data in hard copy and electronic formats.
Assume project responsibility for administering, monitoring, and/or evaluating the activities and operations of a contract, grant, and/or special projects.
Assist in the development of projects, programs, specifications, contracts, and grants, and in the development of monitoring and evaluation policies, procedures, and schedules; assist in developing procurement or solicitation documents; assist with review of solicitation or procurement responses; assist with review of user concurrences and processing.
Perform analysis of grants, contracts, and/or leases; prepare statistical reports, project reports, monitoring and/or evaluation reports, and related data using applicable computer software applications.
Provide professional-level staff assistance to an administrative superior in the Facilities Maintenance Division of the Port Everglades Department.
Perform as administrative liaison among various operational and administrative functions related to an assigned contract, grant, and/or lease; interpret and explain policy regulations and operating procedures. Perform as administrative liaison between the Facilities Maintenance Division and external governmental/private agencies.
Verify work completed by outside vendors and contractors.
Perform related work as assigned.
Physical Demands
County Core CompetenciesPhysical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
All Broward County employees strive to demonstrate the County's four core behavioral competencies.
- Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
- Customer focus: Building strong customer relationships and delivering customer-centric solutions.
- Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) Compliance
Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.
Emergency Management Responsibilities
Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee Responsibilities
All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
Salary : $59,066 - $94,271