Contract Grant Administrator Senior

Requirements And Preferences

The Broward County Board of County Commissioners is seeking qualified candidates for Contract/Grant Administrator, Senior to support the the Housing and Urban Planning Division.

Benefits Of Broward County Employment

High Deductible Health Plan – bi-weekly premiums:

Single $10.90 / Family $80.79

Includes a County Funded Health Savings Account of up to $2400 Annually

Consumer Driven Health Plan – Bi-weekly Premiums

Single $82.58 / Family $286.79

Florida Retirement System (FRS) – Pension or Investment Plan

457 Deferred Compensation employee match

Eleven (11) paid holidays each year

Vacation (Paid Time Off) = 2 weeks per year

Up to 40 hours of Job Basis Leave for eligible positions

Tuition Reimbursement (Up to 2K annually)

This is a professional and administrative position with the Housing and Urban Planning Division. This position manages the administration and compliance of the HOME Investment Partnerships Program (HOME) and Davis Bacon Program for Broward County. The Housing Contract/Grant Administrator Senior is responsible for the daily administration and oversight of the HOME Program including program planning, compliance, financial management, contract administration, and sub-recipient monitoring.

General Description

Performs supervisory work in initiating, coordinating and administering assigned programs or projects involving public sector procurements and contract, grant, or lease administration.

Works independently, under limited supervision, reporting major activities through periodic meetings.

Minimum Education And Experience Requirements

Requires a Bachelor's degree from an accredited college or university with major coursework in public or business administration or closely related field.

(One year of relevant experience may be substituted for each year of required education.)

Requires four (4) years in procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience including six (6) months lead work experience.

Special Certifications and Licenses

None.

Preferences

• Master's degree from an accredited college or university with major coursework in business or public administration, finance, planning, sociology, or closely related field.
• Doctorate degree from an accredited college or university with major coursework in business or public administration, finance, planning, sociology, or closely related field.
• Professional Affordable Housing Certification
• Housing Credit Certified Professional (NCCP
• Tax Credit Specialist Certification (TCS)
• HUD HOME Certification
• National Compliance Professional Certification (NCP)
• Four plus (4 ) years of direct hands-on experience performing Section 3 Davis Bacon.
• Four plus (4 ) years of direct hands on experience performing Environmental review records.
• Four plus (4 ) years of managing and/or monitoring contracts, grants and/or leases.
• Four plus (4 ) years of knowledge in the administration and compliance of the HOME Program.
  
  

SCOPE OF WORK

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

• Prepare, review, modify and process exhibits, agreements, and amendments for the HOME Program. Review sub recipient policies and procedures to ensure consistence with agreements and HOME Program compliance.
• Review CHDO project applications for eligibility, accuracy, and compliance in accordance with applicable federal regulations, and certifications/recertifications.
• Review billings, client files with supporting backup documentation, and monthly/quarterly progress reports for accuracy. And verify all documents are received and processed in a timely manner in accordance with applicable agreements and federal regulations.
• Provides Technical Assistance to subrecipients, non for profits, and internal and external providers and assures that they are compliant with all applicable local and federal regulations.
• Records and maintains program files for eligibility, accurate beneficiary data reporting, requests for reimbursement and related statistical and fiscal information and other regulatory documentation required for project.
• Coordinate HOME Consortium meetings.
• Monitor HOME contractual agreements to ensure compliance with grant regulations and policies, timely progress, and completion.
• Provides HUD relevant data or reports to appropriate staff and assists with the annual grant application cycle from subrecipients.
• Maintain and update Standard Operating Procedures for the HOME Program.
• Labor compliance. Make sure Davis-Bacon and Related Acts and Section 3 regulations are adhered to on all relevant projects along with creating boilerplates and wage determinations, attend pre-bid and pre-construction meetings and inform cities and contractors about the requirements for labor compliance, evaluate payrolls, advertisements, and all other documentation related to labor on a project. Responsible for making sure that all cities and contractors comply with the agreements and HUD regulations.
• Performs related work as assigned.
  
  

WORK ENVIRONMENT

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

SPECIAL INFORMATION

Competencies

• Manages Complexity
  
  

Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Asks questions to encourage others to think differently and enrich their analyses of complex situations. Accurately defines the key elements of complex, ambiguous situations.

• Balances Stakeholders
  
  

Anticipates and balances the needs of multiple stakeholders. Provides guidance so that others understand the needs of different stakeholders and can balance them appropriately. Makes sure people understand and adhere to ethical standards when working with stakeholders; models and ensures cross-cultural sensitivity.

• Resourcefulness
  
  

Secures and deploys resources effectively and efficiently. Leverages team resources well to accomplish the team's goals. Holds others accountable for conserving resources. Manages work across multiple projects or work streams to ensure that expected progress is made.

• Plans and Aligns
  
  

Plans and prioritizes work to meet commitments aligned with organizational goals. Strengthens alignment and coordination between own work and others', providing well-sequenced activities and exact time frames. Foresees and resolves many potential bottlenecks and delays.

• Ensures Accountability
  
  

Holds self and others accountable to meet commitments. Measures and tracks team's and own performance, and helps the team learn from success, failure, and feedback. Adheres to, and enforces, goals, policies, and procedures.

• Communicates Effectively
  
  

Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Tailors communication content and style to the needs of others. Pays attention to others' input and perspectives, asks questions, and summarizes to confirm understanding.

• Organizational Savvy
  
  

Maneuvers comfortably through complex policy, process, and people-related organizational dynamics. Has a firm grasp on organizational culture and politics; connects with key stakeholders and knows when to bring something to their attention.

• Courage
  
  

Steps up to address difficult issues, saying what needs to be said. Shares own ideas and points of view openly, regardless of potential criticism or risk; shows conviction when faced with adversity and challenges; raises difficult topics to be sure they are addressed.

County Core Values

All Broward County employees strive to demonstrate the County's four core behavioral competencies.

• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
• Customer focus: Building strong customer relationships and delivering customer-centric solutions.
• Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
  
  

Americans With Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.

Emergency Management Responsibilities

Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.

County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.

All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.