What are the responsibilities and job description for the Senior Executive Assistant to the Chief Operating Officer/Senior Vice President position at Broward College?
Job Profile Summary
Under limited supervision, this position performs a broad range of advanced administrative, fiscal, and project coordination functions in support of the Chief Operating Officer/Senior Vice President. The role requires a highly experienced and trusted executive assistant with demonstrated success supporting C-suite executives in a complex, fast-paced environment requiring professionalism, sound judgment, discretion, confidentiality, and exceptional organizational skills.
Responsibilities include complex and detailed calendar management; coordination of high-level meetings; preparation of agendas, briefing materials, presentations, and supporting documentation; travel coordination; budget-related administrative support; specialized recordkeeping and database management; and coordination of special projects. The incumbent must possess strong analytical, communication, and problem-solving skills, along with the ability to manage multiple competing priorities and deadlines with a high degree of accuracy and professionalism.
This position serves as a primary point of contact for internal and external stakeholders on matters pertaining to the Office of the Chief Operating Officer/Senior Vice President and functions as a liaison with the Office of the President, senior leadership, Office of the General Counsel, and the Broward College Foundation and Institutional Advancement. The role requires exceptional professional maturity, diplomacy, integrity, and the ability to manage highly sensitive and confidential information with the utmost discretion.
The position requires travel among Broward College campuses in support of the Chief Operating Officer/Senior Vice President, including coordination of materials and logistics necessary to support executive operations across locations.
Minimum Education
Broward College offers an exceptional benefits package, including, but not limited to:
Senior Executive Assistant to the Chief Operating Officer/Senior Vice President
Position Number
P0005641
Job Status
Full time Regular
Department
Finance
Location
Cypress Creek Administrative Center
Pay Grade
415
Salary
$65,000 - $70,000 (Salary Commensurate with Education and Experience)
Work Shift
First Shift
Work Schedule
Monday - Friday
Hours Per Week
40
Posting End Date
Open Until Filled
Comments
To be considered for this position, a completed online employment application form along with a resume and unofficial transcript are required.
Designated Essential Personnel
No
FLSA Status
Exempt
Position Classification
Professional Technical Staff (PTS)
Special Instructions To Applicant
For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to jobs@broward.edu or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to.
Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.
**Please note that multiple documents can be uploaded in the “Resume/CV/Transcript/License/Certification” section of the application**
Please refer to link with the instructions on how to submit an application with multiple documents. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf.
Employment is contingent upon successful completion of the required background screening process.
Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.
Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification. For inquiries regarding Title IX and the college’s non-discrimination policies, contact the Vice President for Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309. Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at nanders1@broward.edu.
Disclaimer
The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.
Under limited supervision, this position performs a broad range of advanced administrative, fiscal, and project coordination functions in support of the Chief Operating Officer/Senior Vice President. The role requires a highly experienced and trusted executive assistant with demonstrated success supporting C-suite executives in a complex, fast-paced environment requiring professionalism, sound judgment, discretion, confidentiality, and exceptional organizational skills.
Responsibilities include complex and detailed calendar management; coordination of high-level meetings; preparation of agendas, briefing materials, presentations, and supporting documentation; travel coordination; budget-related administrative support; specialized recordkeeping and database management; and coordination of special projects. The incumbent must possess strong analytical, communication, and problem-solving skills, along with the ability to manage multiple competing priorities and deadlines with a high degree of accuracy and professionalism.
This position serves as a primary point of contact for internal and external stakeholders on matters pertaining to the Office of the Chief Operating Officer/Senior Vice President and functions as a liaison with the Office of the President, senior leadership, Office of the General Counsel, and the Broward College Foundation and Institutional Advancement. The role requires exceptional professional maturity, diplomacy, integrity, and the ability to manage highly sensitive and confidential information with the utmost discretion.
The position requires travel among Broward College campuses in support of the Chief Operating Officer/Senior Vice President, including coordination of materials and logistics necessary to support executive operations across locations.
Minimum Education
- Associate degree required. Bachelor’s degree strongly preferred.
- Seven years of progressively responsible experience as an administrative or executive assistant supporting complex office operations and executive-level functions. Three years of experience should include direct support to senior leadership or C-suite executives. Experience in higher education preferred.
- An equivalent combination of experience and education may be considered.
- Provides high-level executive administrative support to the Chief Operating Officer/Senior Vice President, requiring professionalism, discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.
- Manages and prioritizes a complex executive calendar, including coordination of meetings, travel arrangements, events, and related logistics.
- Coordinates executive-level meetings by preparing agendas, compiling briefing materials, and facilitating follow-up on key initiatives and action items.
- Serves as a liaison between the Office of the Chief Operating Officer/Senior Vice President and internal and external stakeholders, including senior leadership and the Office of the President.
- Supports operational initiatives and special projects through research, communication, records management, budget-related administrative support, and coordination across multiple college locations.
- Performs other duties as assigned.
- Knowledge of executive office operations, administrative practices, and organizational coordination within a complex environment. Requires a strong understanding of how work impacts operational effectiveness across the institution.
- Ability to recognize operational needs, anticipate challenges, and coordinate effectively with departments across Broward College.
- Advanced proficiency in Microsoft Office Suite, including PowerPoint, Word, Excel, and Outlook, with the ability to prepare executive-level presentations, reports, spreadsheets, and correspondence. Demonstrated ability to quickly learn and effectively utilize new technologies, enterprise systems, financial and budget management software, records management systems, and other business applications.
- Ability to independently manage and support administrative processes related to travel and expense reporting, purchasing requisitions, budget tracking, position-related transactions, and executive office operations.
- Strong organizational, analytical, interpersonal, and communication skills, with professionalism and discretion necessary to interact effectively with senior leadership, internal stakeholders, and external partners.
- Ability to coordinate multiple projects, priorities, and deadlines in a fast-paced environment while maintaining a high level of accuracy, confidentiality, and customer service.
Broward College offers an exceptional benefits package, including, but not limited to:
- Affordable High Quality Healthcare Insurance (Medical, Dental & Vision)
- Retirement Options – Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan
- Wellness Program
- Vacation/Paid Time Off
- Winter and Spring Break Off
- Paid Parental Leave
- Tuition Assistance and Tuition Reimbursement are available to employees and family members
Senior Executive Assistant to the Chief Operating Officer/Senior Vice President
Position Number
P0005641
Job Status
Full time Regular
Department
Finance
Location
Cypress Creek Administrative Center
Pay Grade
415
Salary
$65,000 - $70,000 (Salary Commensurate with Education and Experience)
Work Shift
First Shift
Work Schedule
Monday - Friday
Hours Per Week
40
Posting End Date
Open Until Filled
Comments
To be considered for this position, a completed online employment application form along with a resume and unofficial transcript are required.
Designated Essential Personnel
No
FLSA Status
Exempt
Position Classification
Professional Technical Staff (PTS)
Special Instructions To Applicant
For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to jobs@broward.edu or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to.
Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.
**Please note that multiple documents can be uploaded in the “Resume/CV/Transcript/License/Certification” section of the application**
Please refer to link with the instructions on how to submit an application with multiple documents. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf.
Employment is contingent upon successful completion of the required background screening process.
Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.
Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification. For inquiries regarding Title IX and the college’s non-discrimination policies, contact the Vice President for Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309. Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at nanders1@broward.edu.
Disclaimer
The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.
Salary : $65,000 - $70,000