Director of Business Affairs

POSITION SUMMARY

The Director of Business Affairs is a key member of the leadership team and a strategic partner to the Executive Vice President & CFO. This position oversees all business affairs functions including legal, contracts, insurance, procurement, compliance, capital planning and administration. The Director of Business Affairs ensures that administrative systems, policies and practices are efficient, compliant, fiscally responsible and aligned with the organization’s mission and strategic priorities.

ESSENTIAL FUNCTIONS

• Legal & Contract Administration: Oversee drafting, review, and negotiation of contracts and agreements; ensure compliance with applicable laws, regulations, and internal policies; coordinate with outside counsel as needed.
• Risk Management & Insurance: Develop and oversee risk management policies and procedures, including insurance programs, business continuity plans, and claims coordination. Manage insurance renewals, certificates of insurance, and vendor coverage compliance.
• Procurement & Compliance: Direct procurement strategy, vendor selection, compliance and contract administration to ensure transparent, cost-effective and responsible sourcing practices. Oversee compliance with public-sector and nonprofit reporting requirements.
• Capital Planning & Administration: Lead capital expenditure (CapEx) planning, approvals and execution, ensuring projects are prioritized, financially sound and completed on time, within budget, and to quality standards. Advise on contracts and insurance provisions related to capital projects.
• Strategic Leadership: Monitor trends in governance, public-sector administration and business operations; recommend and implement best practices to strengthen organizational performance.

CORE COMPETENCIES

• Customer Focus- Understand the needs of the customer (internal & external) and act accordingly to create an exceptional experience.
• Teamwork- Work as a collaborative member of a group contributing to the overall mission, strategies and goals.
• Accountability- Take ownership for deliverables and actions and contribute value to the organization.  Accept responsibility for actions and outcomes.

KNOWLEDGE AND ABILITIES

• Ability to maintain a physical presence at designated work locations, maintaining regular attendance, punctuality and work a flexible schedule including nights, weekends, holidays, and events, as needed. 
• Able to communicate effectively in English, both in writing and verbally. 
• Strong leadership, organizational, supervisory and interpersonal skills. 
• Exceptional communication skills across executive and operational tiers.
• Strong working knowledge of contracts, statutory compliance, and regulatory frameworks; able to interpret and apply legal principles to guide organizational policy, mitigate risk, and ensure sound administrative decision-making
• Risk management and compliance expertise
• Proficient in all aspects of procurement including vendor negotiations, contract management and administration
• Knowledge of public sector and nonprofit accounting and reporting requirements; familiarity with Florida Independent Special District guidelines is a plus.
• Proficient in Microsoft Office applications, accounting systems, HRIS, project management tools. Actively embraces new technology.

DESIRED EDUCATION AND EXPERIENCE

• Bachelor’s degree required. Juris Doctor (J.D.) or paralegal certification preferred
• Experience, including contract law, compliance, or public-sector governance a plus
• Minimum of ten (10) years in progressively responsible leadership roles in administration or operations.
• Proven experience managing contracts, insurance, procurement, and administrative functions at the executive level.