What are the responsibilities and job description for the Bookkeeping Assistant position at Brothers Fix?
Pay: $19.00 - $25.00
We are seeking a highly organized and detail-oriented Administrative & Billing Coordinator to support our daily operational, billing, and administrative functions. This role requires strong communication skills, the ability to work independently, and experience with accounting or billing platforms. The ideal candidate is proactive, reliable, and comfortable working in a fast-paced environment.
Key Responsibilities
Credit Card Receipts
Pull all credit card receipts daily and match them with expense receipt.
Communicate with the internal team via email with a daily expense spreadsheet and copies of all transactions.
Follow up on missing receipts and resolve discrepancies as needed.
Shipping & Billing
Resolve shipping bills by contacting FedEx and the responsible internal team members.
Communicate with clients via email regarding delivery charges and attach corresponding invoices.
EZPass, Tickets & Violation Management
Maintain and update EZPass records.
Handle violations, & disputes online or phone calls.
Print out all tickets/ violations through online platforms and submit them to the internal team for approval.
Administrative Support
Provide general administrative assistance including email management and supply tracking.
Assist in answering office phones, take messages, and direct calls as needed.
Additional administrative task as requested
Client Invoicing
Calculate and process monthly client storage invoices accurately and on time.
Process daily client invoices, reviewing hours, pricing, and receipts for accuracy.
Communicate with team members when discrepancies arise and follow up for answers.
Salary : $19 - $25