Human Resources Office Manager

Administrative Assistant / HR Specialist

Job Description

We are seeking a dependable, organized, and motivated Administrative Assistant to support our day-to-day administrative and human resources functions. The ideal candidate is a self-starter who can work independently with little direction, take initiative, stay organized, and manage multiple responsibilities effectively.

Administrative Duties

• Manage daily administrative tasks and offer office support.
• Process QuickBooks Payroll accurately and on schedule.
• Utilize Microsoft Office applications, including Word, Excel, and Outlook.
• Manage incoming and outgoing email communications.
• Operate and manage office phone systems, including answering and directing calls.
• Maintain organized electronic and hard-copy files and records.
• Ensure documents and employee records are properly filed and easily accessible.

Human Resources Responsibilities

• Post job advertisements on appropriate employment websites and platforms.
• Assist with recruiting and candidate sourcing.
• Conduct initial phone interviews and help coordinate the hiring process.
• Assist with employee onboarding and offboarding, including required paperwork and documentation.
• Maintain accurate and confidential employee files, both electronically and in hard-copy format.
• Provide general administrative support to management and employees as needed.

Qualifications & Skills

• Previous administrative or office experience preferred.
• Experience with QuickBooks Payroll required or strongly preferred.
• Proficiency with Microsoft Office.
• Strong written and verbal communication skills.
• Comfortable using email and business phone systems.
• Experience with recruiting and basic HR administrative functions is a plus.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive employee information.
• Self-starter with the ability to work independently and with little direction.
• Ability to prioritize tasks, meet deadlines, and take initiative.
• Professional, dependable, and positive attitude.

What We’re Looking For

The successful candidate will be someone who sees what needs to be done and takes action without waiting to be asked. If you are organized, dependable, detail-oriented, comfortable wearing multiple hats, and enjoy being a key support person in a busy office environment, we would like to hear from you.

Job Type

Full-time

Work Location

• Stuart, FL - In person