Facilities Coordinator

Title: Facilities Coordinator

Location: Indianapolis, IN

Schedule: Fully on-site (5:30am-2:30pm M-F/ 1-2 Saturdays a month)

Employment Type: 12-month contract (re-occurring, opportunity to convert)

Pay: $45-47/hr (W-2)

Start Date: October 19, 2026

Pharmaceutical Manufacturing Client | Facilities Operations & Contractor Management

Overview

Our client is seeking a Facilities Coordinator to support facility operations, maintenance activities, and contractor management within a large pharmaceutical manufacturing campus. This individual will serve as the primary interface between engineering teams, operations personnel, contractors, and external vendors to ensure facility projects and maintenance activities are executed safely, efficiently, and in accordance with site standards.

This role serves as one of the key positions within the Facilities organization and is responsible for coordinating the majority of facilities-related work across the site. Acting as the liaison between Process Engineering, Facilities Engineering, and contractor groups, the Facilities Coordinator helps ensure projects and maintenance activities are planned, coordinated, and executed in accordance with company standards.

The Facilities Coordinator will support day-to-day facility operations while overseeing contractor activities, work order management, permitting, facility improvements, and small capital projects. This position plays a critical role in maintaining a safe, compliant, and inspection-ready manufacturing environment.

The ideal candidate will possess strong construction and maintenance knowledge, the ability to evaluate contractor workmanship and fit and finish, and a demonstrated ability to independently manage multiple projects and competing priorities in a highly dynamic environment.

What You'll Be Working On

Contractor Coordination & Facilities Operations

• Serve as the primary interface between engineering teams, operations groups, contractors, safety personnel, and vendors.
• Coordinate contractor activities supporting maintenance, facility improvements, and project execution.
• Ensure contractors complete required site training and qualification requirements.
• Issue and manage safety permits including:
• Safe Work Permits
• Fire Cards
• Confined Space Permits
• Other required site documentation
• Monitor contractor performance to ensure compliance with safety standards and specifications.

· Evaluate contractor workmanship and completed work to ensure proper quality, fit, and finish.

Work Order & Asset Management

• Create, manage, and close maintenance work orders in GMARS.
• Review / Manage completed work orders for accuracy and quality.
• Approve contractor work order charges, expenses and invoices.
• Maintain facility and utility assets within GMARS.
• Support review and closure of maintenance activities.

· Manage contractor project and work order expenses to support business and budget objectives.

Facility Projects & Site Improvements

• Coordinate small capital and maintenance projects from planning through execution.
• Evaluate project impacts including:
• Production interruptions
• Utility shutdowns
• Safety impacts
• Contractor access requirements
• Manage project schedules, contractor activities, and execution plans.
• Support facility improvement initiatives across manufacturing and support areas.
• Partner with engineering and operations groups to identify and implement improvements.

· Authorize contractor work plans and schedules to support operational needs.

· Represent facility stakeholders to ensure projects are executed in alignment with customer requirements.

Compliance & Site Readiness

• Execute change control activities within TrackWise.
• Develop and maintain Maintenance Action Plans (MAPs).

· Review and maintain facility and utility drawings to support capital projects, maintenance activities, and audit readiness.

• Support audit readiness and inspection preparation.

· Oversee housekeeping programs and ensure facility areas remain inspection-ready.

• Ensure facilities remain compliant, safe, and operationally ready.

Required Qualifications

• High School Diploma or GED.
• Minimum of 3 years of experience in a manufacturing, maintenance, facilities, construction, or industrial environment.
• Experience coordinating contractors and external workforces.
• Strong organizational and communication skills.

· Demonstrated ability to work independently while managing multiple priorities and changing business needs.

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• Commitment to safety and safe work practices.
• Ability to operate effectively in a fast-paced, high-visibility environment.

Preferred Qualifications

• Associate Degree in Engineering, Construction Management, Facilities Management, or related technical field.
• Previous experience in facilities coordination, maintenance planning, or construction management
• Experience with GMARS, Maximo, SAP PM, or similar CMMS systems.
• TrackWise experience.
• GMP-regulated manufacturing experience.
• Experience supporting facility and utility projects.
• Ability to read and interpret facility drawings and construction documents.
• Experience managing contractors in a manufacturing environment.

Additional Information

· Standard day shift schedule beginning at approximately 5:30 AM.

· Weekend work, shutdown support, and overtime are common.

· This role requires balancing multiple projects and stakeholders in a highly dynamic manufacturing environment.

Disclaimer: Brooksource, Medasource, and Calculated Hire are part of the Eight Eleven Group family of companies and operate under Eight Eleven Group, LLC. All employees receive the same benefits, policies, and terms of employment.

EEO: We are committed to creating an inclusive environment for all employees and applicants. We do not discriminate on the basis of race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital status, military or veteran status, citizenship, pregnancy (including childbirth, lactation, and related conditions), or any other protected status in accordance with applicable federal, state, and local laws.

Pay Disclaimer: The pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

Pay: $45.00 - $47.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person

Salary : $45 - $47