Administrative Assistant (Grade I)

Position: Administrative Assistant (Grade I) Location: Brookside Elementary School Schedule: 12-Month Position 35 hrs. per week M-F Salary: Per Contract To Start: July 1, 2026 The successful candidate will provide a full range of administrative services and have the following qualifications: ●Bilingual, Fluent in Spanish and/or Portuguese, preferred. oIf bilingual: ▪Proof of proficiency in the Target language, as aligned to DESE Guidance for the Provision of Interpreters in the Education Setting (p.8), required within the first year of employment. ▪Completion of the 2-hour online Language Ambassador Training Course, certificate required upon hire ●Experience working as part of a team in a school environment, required. ●Experience with elementary school-aged children is preferred. ●Ability to work in a fast-paced, flexible, and spontaneous work environment. ●Must possess excellent organizational and communication skills. ●Must possess excellent computer skills – Microsoft Office and/or Google Platform experience required. ●Demonstrate excellent knowledge of basic office procedures, operation of common office equipment, the ability to multitask, and a strong time management/task completion record. ●Must possess excellent writing skills. ●Ability to interface with students, parents, coworkers, and the public in a positive, upbeat manner. ●Ability to hold all matters related to duties in the strictest confidence. Description: Brookside Elementary School is looking for an administrative assistant to serve as a liaison between building administration and all constituencies. The successful candidate will be flexible and able to contend with the unpredictable world that is an elementary school. He/she will have a positive demeanor and the ability to communicate with English- and non-English-speaking community members. The administrative assistant will work to create a welcoming environment for all visitors to the school. He/she will support the building administration as outlined in the duties below. They will be able to perform a range of advanced and confidential administrative support functions. The following items are completed in English and/or the targeted language, as appropriate: ●Manage student database software ●Provide all components of secretarial support to the administrative staff ●Work collaboratively with other office staff ●Coordinate personnel requisitions and accompanying documentation ●Prepare, transmit, and receive correspondence for the administrative staff ●Receive, screen, and direct phone calls ●Managing student attendance, enrollment, and attendance records ●Printing and distributing reports ●Respond to staff, student, and parent inquiries ●Managing the front door, front desk, and school phone calls ●Coordinating and scheduling meetings and appointments for the administrative staff ●Conducting research and preparing correspondence for administrative staff ●Managing a number of different objectives and projects simultaneously ●Other various tasks as assigned by building administrators.