What are the responsibilities and job description for the Recruiting Operations Specialist position at Brooks International?
Brooks International—recognized by Consulting Magazine as a "Best Firm to Work For"—is seeking high-performing professionals to join our elite Talent Acquisition team. As a globally respected executive services firm working directly with CEOs of Global 2000, Private Equity, and Privately Held companies, we understand that exceptional talent drives exceptional results.
We are seeking a detail‑oriented and proactive professional to join our team as a Senior Talent Acquisition Coordinator. This role is the backbone of our recruiting and onboarding process, ensuring candidates and new hires have a seamless experience from first contact through their first day.
In This Role, You Will
- Ensure 100% compliance and accuracy across all recruiting systems and candidate data.
- Validate recruiter activity in our applicant tracking system, reconciling call logs and calendar invites.
- Manage candidate pipelines, conduct outreach via Aircall, and confirm qualifications and interest.
- Schedule interviews and executive meetings with precision and timeliness.
- Prepare validated records for leadership reviews and maintain pipeline momentum.
- Oversee onboarding and offboarding processes, ensuring compliance and error-free execution.
- Support immigration requirements by securing work permits and visas for international hires.
- Maintain and update departmental SOPs, HR calendars, and recruitment systems for operational excellence.
Who You Are
- Highly organized and detail-oriented with a strong sense of urgency.
- Skilled in Microsoft Excel and PowerPoint for data management and reporting.
- Experienced with ATS platforms and understands Boolean search techniques.
- Strong communicator who builds rapport with candidates and collaborates effectively with recruiters and hiring managers.
- Able to manage multiple priorities and deliver accurate results under tight timelines.
- Familiar with recruiting processes, compliance standards, and employment policies.
- A proactive problem-solver who thrives in a fast-paced, process-driven environment.
Why Brooks:
- Clear career progression: advance from Coordinator to Corporate Recruiter to Senior Recruiter, Talent Manager, or cross-functional leadership roles
- Competitive base salary paid bi-weekly
- Comprehensive benefits: health, dental, vision, 401(k), PTO (eligible after standard waiting period)
- Quarterly performance reviews with recruiter-specific KPIs and advancement opportunities
- Professional development platform with ongoing training, video tutorials, and shadowing sessions
- Join a team that rewards results and builds future talent acquisition leaders
- This position offers a competitive compensation package consisting of a base salary, comprehensive benefit package including employer-funded health, vision and dental benefits, life insurance, 401(k) savings plan, and paid time off. Performance is continuously evaluated against yield review outcomes and hiring targets, with high performers progressing to senior roles within our talent acquisition function.