Interior Design Project Manager

We are seeking a polished, positive, and highly detail-oriented Project Manager to join our team. This role is best suited for someone who is exceptionally organized, resourceful, efficient, and able to manage multiple moving parts with speed and precision. A background in construction project management is essential, as this role requires confidence navigating timelines, contractor communication, and the many details involved in executing a project well. The ideal candidate is proactive, solutions-oriented, and comfortable balancing competing deadlines in a fast-paced environment, while delivering a high level of service and communication at every stage.

As a key member of the team, the Project Manager will help guide projects from kickoff through closeout, ensuring that timelines, logistics, communication, and execution are handled with accuracy, efficiency, and care.

Position Responsibilities

• Coordinate and attend contractor meetings and construction kickoff sessions.
• Obtain vendor estimates using highly detailed and accurate information.
• Build proposals and execute orders, ensuring quality control and timely vendor payments.
• Lead the resolution of customer service issues, managing all client and vendor communication and involving the Principal Designer as needed.
• Maintain the firm’s calendar and scheduling, including installations and photography sessions.
• Coordinate and attend construction selection meetings with vendor partners, while managing timelines and specification documents throughout the process.
• Provide on-site coordination with contractors to review project details and oversee quality control.
• Lead and delegate tasks to the Design Assistant or Design Associate as needed, ensuring timely completion and accuracy.
• Prepare client handover packets and oversee project closeouts.
• Maintain and refine SOP documentation as processes evolve.
• Communicate with the bookkeeping team and oversee data quality control.
• Manage special projects as assigned.
• Schedule market appointments and attend market trips two or more times per year.
• Provide hands-on support during installations and photography for all projects.
• Step into Design Assistant responsibilities when the role is vacant or when additional support is needed.

Job Requirements

• Minimum of 4 years of experience in construction project management or a similar role centered on organization and attention to detail.
• Proficiency in Google Workspace, including Google Docs and Google Sheets.
• Experience with Instagram, AI, and Canva.
• AutoCAD, SketchUp, or Revit experience is a plus.
• Knowledge of furniture and fabric vendors, and familiarity with the interior design industry, is a plus.
• Experience with Studio Designer or similar design management software is a plus.
• Understanding of the luxury market.
• Strong written and verbal communication skills.
• Ability to thrive in a fast-paced environment.