What are the responsibilities and job description for the Enrollment Registrar position at Broken Arrow Public Schools?
JOB TITLE: Enrollment Registrar
DEPARTMENT: Enrollment Services
REPORTS TO: Executive Director of Enrollment Services
FLSA STATUS: Non-Exempt
EMPLOYMENT STATUS: Fulltime, 12-month (Overtime Required in July & August)
Minimum Job Requirements
Education: High School diploma or equivalent
Experience: 1-3 years relevant office/customer service
Skills: Excellent interpersonal and organizational skills; Computer literate; Notary public; Accurate data entry skills; MS Office/ Excel
Summary
ESSENTIAL JOB FUNCTIONS: These statements are intended to describe the responsibilities assigned to the position and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.
Ability to use sound judgment in any situation. Ability to deal successfully and rapidly with changes in assignments and properly respond to applicable correspondence/communication received. Ability to project a professional company image through in-person, phone, and electronic interaction. Ability to build and foster harmonious rapport and work cooperatively with District staff and the public while achieving the objectives and goals of the position. Ability to handle problematic and/or difficult situations professionally by communicating with the appropriate person.
Attendance Statement
Able to be in attendance for assigned responsibilities with 95% attendance.
ENVIRONMENTAL CONDITIONS: Primarily inside working conditions with minimal exposure to extreme environmental conditions. During the summer months, the enrollment team works community events which are often held outside.
PHYSICAL STANDARDS: While performing the duties of this job, the employee is continuously required to sit, talk and hear. The employee is frequently required to walk, stand, bend and stoop. Occasional lifting of up to 25 lbs is required. The employee is required to reach with hands and continuously repeat the same hand, arm or finger motion many times as in typing. Specific vision abilities required in this job include close vision, depth perception, and the ability to adjust focus.
DEPARTMENT: Enrollment Services
REPORTS TO: Executive Director of Enrollment Services
FLSA STATUS: Non-Exempt
EMPLOYMENT STATUS: Fulltime, 12-month (Overtime Required in July & August)
Minimum Job Requirements
Education: High School diploma or equivalent
Experience: 1-3 years relevant office/customer service
Skills: Excellent interpersonal and organizational skills; Computer literate; Notary public; Accurate data entry skills; MS Office/ Excel
Summary
ESSENTIAL JOB FUNCTIONS: These statements are intended to describe the responsibilities assigned to the position and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.
- Performs as the initial contact between the district enrollment center and parents and/or guardians/students to facilitate the enrollment process.
- Coordinates records requests from other districts and notarizes affidavits related to enrollment.
- Disseminate information about the district to inquiring persons and obtain information from persons desiring to enroll students in the district.
- Assist in facilitating the enrollment process of all students new to the district during the regular and/or overload periods.
- Must obtain knowledge and use of new technology or software programs. Utilizing accurate data entry skills.
- Trouble- shooting and problem solving to complete enrollment processes and procedures.
- Provides internal clerical support for the enrollment office, including preparing data for reports, organizing digital and physical files, sorting departmental mail, and managing backend communication, etc.
- Possess comprehensive knowledge and the ability to effectively manage intra- and inter-district transfers, as well as enrollments for McKinney-Vento (MCKV), English Learners (EL), and foster care students.
- Verify enrollment records for Social Security, Social Services, IRS, etc.
- Review and verify legal documents as required to ensure compliance with enrollment protocols and to support student safety and well-being.
- Responsible for the intake, organization, and management of 10-Day Drop documentation, as well as Truancy and Chronic Absenteeism records, ensuring accurate tracking and compliance with district policies and legal requirements.
- This position may require occasional off-site work, including evenings, and overtime hours, to support community events and other district initiatives. Flexibility in scheduling is essential to accommodate these requirements.
- Demonstrates sensitivity & empathy to the needs of students, staff, parents/guardians; maintains the utmost confidentiality of student & family information.
- Shares the responsibility of providing dedicated coverage and administrative support for the Central on Main reception desk, including greeting and directing visitors, managing and routing incoming telephone calls, handling general public inquiries, and performing other front-office reception duties as needed.
- Performs other duties assigned by supervisor or administrator.
Ability to use sound judgment in any situation. Ability to deal successfully and rapidly with changes in assignments and properly respond to applicable correspondence/communication received. Ability to project a professional company image through in-person, phone, and electronic interaction. Ability to build and foster harmonious rapport and work cooperatively with District staff and the public while achieving the objectives and goals of the position. Ability to handle problematic and/or difficult situations professionally by communicating with the appropriate person.
Attendance Statement
Able to be in attendance for assigned responsibilities with 95% attendance.
ENVIRONMENTAL CONDITIONS: Primarily inside working conditions with minimal exposure to extreme environmental conditions. During the summer months, the enrollment team works community events which are often held outside.
PHYSICAL STANDARDS: While performing the duties of this job, the employee is continuously required to sit, talk and hear. The employee is frequently required to walk, stand, bend and stoop. Occasional lifting of up to 25 lbs is required. The employee is required to reach with hands and continuously repeat the same hand, arm or finger motion many times as in typing. Specific vision abilities required in this job include close vision, depth perception, and the ability to adjust focus.