Office Account Clerk

Position: Office Account Clerk

Location: Business Office

Pay Rate: Minimum starting rate $21.00/hour

Work Year/Day:12 Months / 8.00 Hours Per Day (7:30 – 4:00 with 30 minute unpaid lunch.)

QUALIFICATIONS: Those individuals classified as Office Account Clerk OR reachable on the current Civil Service Office Account Clerk list OR otherwise qualified by the rules of the Monroe County Civil Service Commission listed below will be considered. (You do not need to be on the Civil Service list or hold the title, but if you are the selected candidate the position could be Provisional and you must take the next available Office Account Clerk exam and then be reachable on the list to be permanently appointed.) Graduation from high school or possession of an equivalency diploma, plus EITHER:

• Successful completion of twenty-four (24) semester credit hours, including six (6) semester credit hours in Accounting from a regionally accredited or New York State registered year college or university*; OR,
• One (1) year of full-time or its part-time equivalent experience in the maintenance of financial accounts and records; OR,
• An equivalent combination of education and experience as defined by the limits of (A) and (B).
• Candidates qualifying under (A) and (C) above must submit at the time of application a student or unofficial college transcript or itemized list of coursework and college credits received.
  
  

Key Functions

• Verify account information,
• Add vendors (Vendor Maintenance).
• Working with departments/buildings.
• Printing purchase orders.
• Accounts Payable Transaction Input
• Check Processing
• Claims Verification
• Accounts receivable billing which includes inputting data into the financial system, processing and printing bills, periodic review of outstanding receivables with necessary follow-up.
• Assist payroll in processing of payroll deductions.
• Customer service skills with emphasis on maintaining effective working relationships with staff and the public.
  
  

DISTINGUISHING FEATURES OF THE CLASS: This is an entry level clerical accounting position involving routine calculating, posting, and verifying operations to obtain primary financial data for use in maintaining accounting records for a department or agency. Employees may also assist a more experienced worker in performing the more difficult and responsible phases of accounts maintenance work. The use of a personal computer for word processing and database entry is an integral part of the position. Assignments are performed independently and involve application of well-defined accounting procedures and practices. The employee reports directly to and works under the general supervision of a higher-level staff member. Does related work as required.

TYPICAL WORK ACTIVITIES: (All need not be performed in a given position. Other related activities may be performed although not listed.)

• Posts to journal or ledger accounts routine details of business transactions such as appropriations, pay and expense vouchers, disbursements, payroll deductions, remittances paid and due, checks and claims;
• Compiles data for, prepares, and types simple financial and statistical reports;
• Posts adjustments to ledger accounts;
• Verifies and reconciles accounting balance according to prescribed procedures (takes trial balances);
• Prepares (not analyzes) simple financial statements;
• Computes routine interest and penalties for remittances; posts to book or original entry;
• Receives remittances by mail or in person, verifies amount, and types or issues receipt for monies tendered;
• Issues duplicate bills and computes interest as necessary;
• Sorts, codes, and files requisitions, vouchers, ledger cards and other material;
• Distributes revenue and costs according to prescribed code;
• Reviews and checks routine accounting records and reports for arithmetical and clerical accuracy;
• Operates computing, calculating, electronic workstation, data entry and peripheral equipment, and other office equipment.
• Other duties as assigned.
  
  

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Working knowledge of principles, practices, procedures and methods of maintaining financial accounts and records; working knowledge of standard office procedure , and equipment; ability to use a personal computer for word processing and data entry; ability to utilize an automated account keeping system; ability to apply standard procedures to financial records maintenance; ability to follow oral and written instructions; ability to make arithmetic computations rapidly and accurately; ability to communicate orally and in writing; ability to establish and maintain effective working relationships; ability to work with members of the public; ability to operate standard office equipment; accuracy; good judgment; physical condition commensurate with the demands of the position.