Construction Project Coordinator/Administrator

Brockman Site Development is an established total site development construction company serving Orlando and Central Florida. We specialize in all facets of civil construction, from site clearing, earthwork and underground utilities to parking lot and roadway construction.

Our work environment includes:

• Growth opportunities
• Professional office setting
• Company perks

Brockman Site Development is seeking a highly organized slightly obsessed Construction Project Coordinator / Administrator who can keep our operations tight and running smooth behind the scenes. You’ll support the project team from preconstruction through closeout—setting up purchase orders, tracking schedules, reviewing and coding invoices, managing documentation, and keeping projects managers and vendors aligned.

We are looking for someone that is not afraid to chase paperwork, deadlines and busy project managers. Construction is organized chaos and if you love organizing chaos then this is the career for you.

Key Responsibilities:

• Assist the Project Team with daily coordination and administrative tasks across all active projects.
• Assist in the procurement of materials, equipment, and services.
• Create purchase orders, track approval and review subsequent invoices.
• Track project costs, flag any financial discrepancies or potential cost overruns.
• Support material tracking, delivery coordination, and vendor follow-ups.
• Maintain up-to-date project documentation including submittals, change orders, and meeting notes.
• Track schedule updates and procurement timelines in collaboration with PMs and Superintendents.
• Coordinate sub compliance items (COIs, contracts, lien waivers) and ensure nothing slips through.
• Prepare and distribute agendas and notes for weekly OAC and internal meetings.
• Help manage owner billing logs, project checklists, and status reports.
• Flag administrative gaps, delays, or risk areas for the Project Manager’s attention.

Qualifications:

• 1–3 years of construction admin or project coordination experience
• Tech savvy, experience with Microsoft Excel, and document control workflows.
• Sharp attention to detail—especially around forms, dates, specs, and version control.
• Able to manage multiple projects at once without letting details drop.
• Clear communicator, both written and verbal—must be confident following up and holding stakeholders accountable.
• This is a full-time, in-office role based in Sanford, FL.

Preferred but not required Qualifications:

• Experience supporting commercial construction or land development.
• Project management and financial software experience a plus.
• Ability to build relationships with subs, vendors, and field staff.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person