What are the responsibilities and job description for the Cash Applications Specialist position at Brock & Scott PLLC?
The Cash Applications Specialist is responsible for accurately and timely applying customer payments to accounts, maintaining accurate accounts receivable records, researching and resolving payment discrepancies, and supporting month-end, quarter-end, and year-end close activities. This position plays an important role in maintaining the integrity of financial records and cash flow reporting while ensuring transactions are processed efficiently and in accordance with company policies and internal controls.
This is an on-site position requiring attendance in the office Monday through Friday.
What You’ll Do
- Post daily cash receipts, including checks, ACH payments, wire transfers, lockbox deposits, and credit card payments.
- Apply payments accurately to customer accounts and open invoices.
- Research and resolve unapplied cash, short payments, overpayments, and other payment discrepancies.
- Reconcile cash postings to bank activity and general ledger accounts.
- Maintain accurate accounts receivable records and supporting documentation.
- Communicate with customers and internal departments regarding payment issues, remittance details, and account discrepancies.
- Assist with monthly, quarterly, and year-end closing activities.
- Prepare reports related to cash receipts, unapplied cash, accounts receivable, and aging trends as requested.
- Process a high volume of transactions while maintaining accuracy and meeting established deadlines.
- Follow company policies, procedures, and internal accounting controls.
- Adapt to changes in policies, procedures, systems, and business processes.
- Exercise independent judgment when researching and resolving discrepancies or other issues that may require consideration of multiple factors.