Administrative Assistant

The Administrative Assistant/Receptionist serves as the public face of the company while providing critical day-to-day clerical support. This multi-tasking role requires excellent communication skills, a high level of organization, and the ability to balance client-facing duties with behind-the-scenes administrative tasks

Primary Responsibilities: 

• Warmly greet visitors, determine the nature of their business, and notify the appropriate staff members.

• Operate a multi-line phone system, answer questions, screen and direct calls, and take accurate messages.

• Ensure the reception area, waiting rooms, and conference rooms remain clean, tidy, and professional.

• Maintain organized filing systems (digital and physical) 

• Assist with processing customer orders 

• Enter data into company software, spreadsheets, and tracking tools. 

• Support scheduling for installs, service calls, and deliveries. 

• Prepare and distribute internal communications, documents and emails.  

• Assist with inventory tracking, order confirmations, and vendor communications. 

• Provide administrative support to management. 

• Handle incoming and outgoing mail, office supplies, shipping labels, etc.  

• Maintain a clean and organized office environment.  

• Perform other duties as assigned to support daily operations. 

OB REQUIREMENTS 

• High school diploma or equivalent 

• Administrative experience  

• Strong computer skills, including Microsoft Office. 

• Strong attention to detail and accuracy. 

• Reliable, punctual, and able to work both independently and as part of a team. 

• Excellent communication and customer service skills. 

• Ability to multitask and prioritize in a fast-paced environment. 

• Ability to sit or stand for extended periods. 

• Light lifting (up to 20lbs) occasionally for office supplies or paperwork. 

BENEFITS 

• 401(k) employer match 

• Medical Insurance 

• Dental Insurance 

• Vision Insurance 

• Paid Time Off