Accounts Payable Specialist (5494)

Broan-NuTone leads the residential ventilation industry in North America with our innovative products, fulfilling our mission to improve people’s lives through better air. We are present in more than 110 million homes in North America and are proud to move almost 13 trillion cubic feet of fresh air per year. Our 2,000 entrepreneurs operate in four countries, and our quality products are made by five manufacturing facilities we own and by trusted supply partners. Our leading brands include Broan, NuTone, Zephyr, Best, Venmar and vanEE.

At Boran-NuTone, we are all about growth, so we have a one-page Growth Agenda that serves as our true north at all levels in the organization. Founded in 1932, Broan-NuTone is the largest company in Madison Air, one of the world’s largest privately held companies with 8,000 entrepreneurs, $10 billion in enterprise value and 42 manufacturing facilities in 11 countries around the world. Madison Air’s mission to make the world safer, healthier, and more productive through the transformative power of air brings us all together. We are also passionate about the safety of our entrepreneurs, a culture that promotes safety, innovation, growth, a bias for action and building trust.

This is a hybrid position that would require commuting to our Hartford, WI headquarters multiple times a week.

Job Summary:

 The Accounts Payable Specialist manages the full A/P cycle, ensuring accuracy, timeliness, and compliance. This role drives process improvements, resolves invoice discrepancies, and supports cash flow forecasting. Acting as a key liaison for internal and external stakeholders, you will help optimize efficiency and reduce audit risk.

Job Responsibilities:

Invoice & Payment Processing

• Review, verify, and process high-volume vendor invoices for accuracy and proper coding.
• Match invoices to purchase orders and receiving documents.
• Prepare and execute weekly payment runs (checks, ACH, wire transfers).
• Monitor aging reports and ensure timely payments to maintain vendor relationships.
• Manage roles, rules and processes within the Concur system for compliance.

Compliance & Month-End Close

• Ensure adherence to company policies, sales & use tax regulations, and audit requirements.
• Assist with month-end close activities, including accruals and intercompany transactions.
• Perform account reconciliation and tie out to general ledger and bank statements.
• Support audit and sales & use tax requests monthly & annually in relation to role scope.
• Ownership of vendor management controls and setup to prevent fraud.
• Maintain accurate records for audits and internal controls.

Vendor & Internal Communication

• Respond promptly to vendor inquiries and resolve discrepancies.
• Collaborate with procurement and other departments to resolve invoice issues.
• Maintain tight control of vendor master data and support onboarding of new suppliers.
• Help build an in-depth understanding of the Broan organization, vendors, purchasing & payment processes and vendor risk management.

Continuous Improvement & Reporting

• Identify opportunities to streamline A/P processes and implement automation.
• Support system enhancements such as virtual card payments and electronic invoicing / data entry.
• Prepare A/P reports and assist with cash flow forecasting.

Additional Duties

• Serve as backup for payment runs and disbursement forecasting.
• Perform other tasks as assigned and special projects.

Performance Metrics (KPIs)

• Process >95% of invoices within payment terms with zero duplicate payments.
• Maintain invoice accuracy rate above 98%.
• Reduce aged AP >60 days by 20% within 90 days of hire.
• Month-end close 100% of required accruals posted on time and clear reconciliations.
• Vendor Inquiry Response Time: ≤24 hours
• Continuous Improvement Initiatives: At least 2 per year

Qualifications

• 3 years of high-volume Accounts Payable experience.
• Associate degree in Accounting or related field required.
• Proficiency in ERP systems and Microsoft Excel (pivot tables, VLOOKUP).
• High integrity with strong knowledge of accounting principles and month-end close processes.
• Proactive problem-solving, analytical skills, assertiveness and process discipline.
• Ability to adapt and work independently in a fast-paced environment.

Why Join Us?

• Opportunity to lead process improvements and influence financial operations.
• Collaborative culture focused on innovation and growth.
• Competitive compensation and benefits.

At Broan NuTone, we take pride in offering exceptional benefit packages and a highly competitive pay structure to our employees. Our comprehensive benefits include health, dental and vision insurance, company paid life insurance, disability insurance, retirement plans, paid time off, wellness program, education assistance, parental leave, and employee assistance programs. In addition, we provide a competitive pay structure that rewards our employees for their hard work and dedication, ensuring that they are compensated fairly for their contributions. Join our team and enjoy the peace of mind and financial stability that comes with our outstanding benefits and competitive pay.