What are the responsibilities and job description for the Program Coordinator position at Broadway Theater Workshops?
DESCRIPTION
Position: Program Coordinator
Hours: Part Time, 10 -15 hours per week (6 hours in person, the rest virtual). Room for rapid growth with potential for a large increase in hours during our summer camp season (mid-July through mid-August).
About Us: Broadway Theater Workshops, an educational afterschool theatre enrichment program based in Montvale, NJ, is seeking a Program Coordinator to join our team. BTW has been a hub of performing arts training in Northern NJ for over two decades, providing students the opportunity to work with some of the best of the professional theatre industry in a safe, welcoming, and nurturing space.
About the Position: We are seeking a committed, compassionate, self motivated individual with an interest in youth theatre arts. The Program Coordinator will work on the ground, twice weekly in Montvale, NJ, during after school hours (3:30pm - 6:30pm) to assist the production team during rehearsals, with the remainder of weekly hours being remote and on their own schedule (1 -2 hours of weekday daytime hours for team calls is optimal). A background check will be required due to close proximity to children.
Responsibilities Involve:
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Creating all materials for each of our programs throughout the year (Fall, Spring, all Summer camps). This includes rosters, audition sheets, master calendars for staff, master calendars for students, worksheets, menus, forms, surveys for each program, etc)
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Create and collect data for all forms, documents, etc.
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Drafting and answering emails related to programming.
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Attending weekly team zoom meetings
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Tracking Private Lessons weekly and submitting payment totals to ensure instructors are paid
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Organizing online files, data, programs
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Organizing in person files, data, supplies
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Making copies of music, scenework, documents needed for all programs
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Prepping building for rehearsals (unlocking the facilities, ensuring that space is ready for students, etc)
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Closing down rehearsal space after students and team have left
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Running errands related to rehearsals (pick up supplies/equipment for rehearsals and performances, drive guest artists to train station, etc)
Required Skills:
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Proficient in Google Suite, especially Docs, Sheets, Forms and Google Calendar
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Excellent written and verbal communication skills.
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Willingness to learn new computer programs to assist in marketing and ticket sales, etc. (Canva, Booktix, etc.)
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Background in theater (understanding of various roles, vocabulary, and protocols)
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Team Player with a willingness to jump in to various areas when needed
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Comfortable working with kids and speaking directly with parents when necessary, with the ability to exhibit tact, grace, and discretion in stressful or sensitive situations.
Preferred Skills/Credentials:
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Bachelor’s Degree
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Background in education (awareness of methods for dealing with various behaviors and learning strategies)
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Residing within close proximity of Montvale, NJ
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Graphic design experience for social media
To be considered for this position, please send a resume and cover letter to [email protected] before November 10, 2026. No phone calls, please. Thank you for your interest and we look forward to meeting you.
DURATION
Jan 1, 2027 -
SALARY
$25.00 – $25.00 per hour