What are the responsibilities and job description for the Commercial Real Estate Document & Closing Coordinator position at Broadway Bank?
Position: Commercial Real Estate Document & Closing Coordinator | Division: Comm R/E & Constr Lendng |
Work Days: Monday - Friday | Hours of Operation: 8:00am - 5:00pm
Why Broadway Bank
We are one of the largest independently owned banks in Texas with offerings in personal and private banking, wealth management, business banking and mortgage lending.
Position Overview
This role is pivotal in managing and processing commercial real estate loan documentation in line with the bank's policies, title commitments, and approved loan terms. It acts as the primary review point for newly originated or modified commercial real estate loans, ensuring a seamless transition from loan approval to closing. Coordination with bank attorneys, title companies, and direct engagement with customers and bank personnel is essential to facilitate the loan process effectively. Additionally, this position serves as a critical support to the Commercial Real Estate Construction Specialists and Relationship Assistants, ensuring continuity and efficiency in operations.
Essential Functions
Broadway Bank is proud to be an Equal Opportunity Employer. Broadway Bank is a drug-free and tobacco-free workplace, with a nicotine-free hiring policy. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
Member FDIC
Work Days: Monday - Friday | Hours of Operation: 8:00am - 5:00pm
Why Broadway Bank
We are one of the largest independently owned banks in Texas with offerings in personal and private banking, wealth management, business banking and mortgage lending.
Position Overview
This role is pivotal in managing and processing commercial real estate loan documentation in line with the bank's policies, title commitments, and approved loan terms. It acts as the primary review point for newly originated or modified commercial real estate loans, ensuring a seamless transition from loan approval to closing. Coordination with bank attorneys, title companies, and direct engagement with customers and bank personnel is essential to facilitate the loan process effectively. Additionally, this position serves as a critical support to the Commercial Real Estate Construction Specialists and Relationship Assistants, ensuring continuity and efficiency in operations.
Essential Functions
- Act as the central coordinator for processing commercial real estate loans, including ordering and reviewing flood certifications, title commitments, surveys, insurance, leases, entity documents, and any other required documentation.
- Facilitate the closing of commercial real estate loans by collaborating with title companies and attorneys to ensure a timely and efficient process.
- Maintain open and professional communication with customers and vendors to gather necessary loan file documentation.
- Ensure closing documentation complies with bank policies, title commitments, and approved loan terms.
- Coordinate document corrections and modifications prior to loan closing to prevent any discrepancies.
- Provide regular updates to lenders, support staff, customers, and title companies on the status of loan processing and closing activities.
- Review closed loan packages for compliance and accuracy, and coordinate with title companies and attorneys for any necessary corrections before approving funding.
- Verify all loan documents are properly executed before disbursing loan proceeds to title companies.
- Prepare and assemble closed loan documentation for submission to document processing for loan system setup.
- Assist in the development and refinement of department policies and procedures to ensure regulatory compliance and operational efficiency.
- Offer backup support to Commercial Real Estate Construction Specialists and Relationship Assistants as needed.
- Perform additional duties as required to support the department's objectives and functions.
- This position may require travel within the Bank’s geographic area.
- A minimum of 2 to 4 years of experience in real estate loan documentation, with at least 1 year specifically in commercial real estate documentation.
- Proven experience in interacting with attorneys, title companies, lenders, and borrowers.
- A high school diploma is required.
- College-level real estate courses or other commercial real estate continuing education courses are preferred.
- In-depth knowledge of commercial real estate terminology, legal and title requirements, and regulatory compliance.
- Exceptional verbal and written communication skills.
- Advanced organizational, prioritization, and decision-making capabilities.
- Ability to work independently with minimal supervision.
- Proficient in computer use and word processing software.
- Strong analytical and problem-solving skills.
- Detail-oriented with a high degree of accuracy.
- Ability to multitask and manage time efficiently.
- Strong interpersonal skills to effectively work with team members and external partners.
- Knowledge of banking software and loan servicing systems.
- Flexibility to adapt to changing regulations and industry standards.
- Commitment to ongoing professional development and continuous learning.
- Requires the ability to lift, carry, push, pull weights or otherwise move objects weighing as much as10 lbs. on a regular basis and/or for extended periods of time during the workday.
- Occasional overtime or extended hours may be required.
- Career Development and Mentorship Programs
- Generous paid time off, minimum 4 weeks
- Employee recognition, awards, and events
- Free vision insurance
- Retirement matching
- Tuition reimbursement
Broadway Bank is proud to be an Equal Opportunity Employer. Broadway Bank is a drug-free and tobacco-free workplace, with a nicotine-free hiring policy. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
Member FDIC