What are the responsibilities and job description for the Senior Payroll Coordinator position at Broadlawns Medical Center?
GENERAL DESCRIPTION
The Senior Payroll Coordinator is an integral member of the Broadlawns Medical Center (BMC) human resources team and will report directly to the Manager of Payroll and Benefits Administration. This individual is responsible for the preparation of the BMC payroll and tax payments and some related benefit payments.
This position requires thorough knowledge of State and Federal payroll regulations and reporting requirements and certain banking and local regulations to complete the payroll process. The Senior Payroll Coordinator is responsible for maintaining employee master files and other records needed to perform payroll functions and adhering to applicable data retention regulations. This position must work cooperatively with employees to address a variety of payroll issues, which frequently requires tact and diplomacy in difficult situations. The Senior Payroll Coordinator assumes responsibility for certain assigned projects and is required to meet strict deadlines to ensure employees are appropriately compensated. BMC uses Workday HRIS and Payroll functions.
ROLES & RESPONSIBILITIES
Prepare bi-weekly payroll which includes but is not limited to: Review all documents submitted that change the Employee Master File Listing for proper authorization and verify that all authorized updates to Employee Master File Listing are properly entered.
Maintain knowledge of payroll processing schedules; ensure that all applicable deadlines are met.
Audit selected timecards submitted for payment.
Assist employees on policy and procedures, resolve certain employee questions regarding payroll, timecards, benefits and related matters by interpreting Broadlawns Medical Center and departmental policies and procedures in relation to payroll.
Verify all time adjustments, retroactive pay, and payoffs.
Maintain, interpret, and submit payment for all liens/garnishments filed on behalf of Broadlawns Medical Center employees. Maintain employee payroll direct deposit records.
Cancel and reorder employee paychecks in the payroll system as needed.
Verify the deduction withholdings in the payroll system for which the payroll department is responsible.
Maintain quarter-to-date and year-to-date balance of Payroll System.
Maintain all forms, policies, and software that affect payroll. Work with other departments regarding forms and policies, and software changes when necessary.
Maintain knowledge of Broadlawns Medical Center policies and procedures regarding Human Resources/Payroll issues. Work with Human Resources regarding policy/procedure changes and implementation.
Maintain timekeeping system and assist in educating Broadlawns Medical Center employees regarding systems as needed.
Maintain working knowledge of the Broadlawns Medical Center payroll system, and various online payment and information systems.
Work with other departments regarding payroll matters concerning return to work, FMLA, workers comp, etc.
Responsible for the preparation and submission of payroll reports to various agencies, State Government, and Federal Government, which includes but is not limited to:
IPERS – Complete and file monthly reports by required filing dates. Complete employee claim for retirement benefit. Complete employer claim as needed.
Federal Withholding-each pay period
State of Iowa withholding-each pay period
Department of Labor-reports statistics monthly
Iowa Workforce Development – Completes and files quarterly reports by filing dates.
Complete and submit quarterly 941 as required by the Federal Government.
Complete State of Iowa quarterly report
W-2 – Verify accuracy of W-2 information. Meet deadline for disbursement to employees.
File Federal and State reports by required filing dates.
Ensures all employee benefit documentation is available and processed within designated timeframes, including enrollment, changes, terminations and/or COBRA notices.
Assist payroll and benefits team with the open enrollment process including coordinating evaluation of vendors and benefit proposals.
Assist with leave program including all aspects of FMLA, Disability leave, Military Leave, and any other type of leave; communicate with employee; insurance companies; supervisors; tracking time and payment of salary and benefits.
All other duties as assigned.
PERFORMANCE STANDARDS
Ensure payroll is completed and ready for distribution every payday.
Ensure required reports (IPERS, IA Workforce Development, State, and Federal reports) are completed and ready to pay/file prior to the due date.
MINIMUM QUALIFICATIONS
Bachelor’s degree in a related field and 2 years of payroll experience; or associate's degree in a related field and 5 years of payroll experience in a hospital or healthcare setting
Benefits and compensation administration experience
Proficient computer skills including strong knowledge and experience with Word and Excel.
Experience working with a sophisticated HRIS/ payroll system (experience with Workday is a plus)
Demonstrated ability to establish and maintain positive interpersonal skills.
Demonstrated organizational skills.
Ability to work collaboratively and positively with department teams.
Excellent verbal and written communication skills