Const. Billing Coordinator

Construction Billing Coordinator

Broadband Power Solutions (BPS)

Location: Virginia / On-site

Type: Full-time | Pay: $45K - $55K

About the Role

Broadband Power Solutions builds fiber and broadband infrastructure, including underground boring, trenching, road crossings, fiber placement, splicing and traffic control.

We are looking for a Construction Billing Coordinator to manage the paperwork and documentation process that turns completed fieldwork into accurate, fully supported packages for Project Manager (“PM”) review and approval. This position prepares dailies, verifies billing details, assembles supporting documentation, obtains field signoffs and resolves discrepancies so the PM receives a complete package ready for approval.

The coordinator and inspectors work together to create and maintain dailies and complete system entries. Inspectors collect field backup and verify the work performed. The coordinator prepares and reviews entries, organizes and uploads supporting documentation, and works with inspectors to resolve gaps so each package is complete and ready for PM approval.

The coordinator identifies and resolves gaps before routing a package to the PM. Inspectors and Operations verify the work performed and quantities, the coordinator ensures the package is complete and accurate, and the PM provides final approval before it moves forward for WAF processing and invoicing.

What You’ll Do

Prepare and review daily records

• Prepare production, splicing, rock adder and traffic control dailies in coordination with inspectors, sharing system entries and reviewing the completed records for accuracy and completeness.
• Verify job information, work dates, stations, poles, segments, spans, quantities, crews and field notes.
• Coordinate field review and signed approvals, resolving discrepancies before submitting packages to the PM for approval.
• Maintain accurate records to support production tracking, street sheets and completion reporting.

Assemble complete supporting packages

• Receive and organize field backup, including photos, videos, redlines, bore logs and crossing documentation.
• Match supporting records to the correct job, daily and work location.
• Prepare clear submission packages, including photo resizing, file organization and supporting writeups.
• Check packages against BPS and customerspecific requirements, including footage totals, required photos and videos, and explanatory notes.
• Identify duplicate, reused or mismatched backup and obtain corrections.
• Upload documentation to BPS systems and customer portals using consistent file names and document organization.

Verify billing accuracy

• Confirm the correct customer, job ID, cost center, contract item code, purchase order and applicable rate.
• Apply customerspecific billing requirements, including split rates and milestone billing, while keeping completed quantities accurate.
• Compare quantities with approved plans, contract requirements and PO coverage.
• Identify duplicate billing, unsupported quantities and discrepancies before submission.
• Prepare complete packages for PM approval before Work Authorization Form (WAF) processing and invoicing, with a clear record of supporting field signoffs.

Prepare packages for PM approval

• Coordinate and track each package from daily preparation through field signoff, documentation review and submission to the PM.
• Present complete, organized packages to the PM for final approval, clearly identifying exceptions or decisions requiring their attention.
• Return incomplete submissions for correction, clearly explain missing information and track outstanding items through resolution.
• Work with inspectors, subcontractors and Operations to close documentation gaps; escalate unresolved discrepancies and overdue items to the PM.
• Track PM approvals and promptly address requested corrections.
• Following PM approval, route approved packages for WAF processing, invoicing and customer submission in accordance with BPS procedures.
• Track customer rejections, revised submissions and R1 corrections, coordinating any required PM reapproval.

Support quantity and change order tracking

• Monitor completed quantities against planned and authorized amounts.
• Flag overages, missing PO coverage and potential change orders promptly.
• Assemble supporting documentation and coordinate with the PM on required approvals.
• Keep quantity balances and completion percentages accurate as approved changes are incorporated.

What You Bring

• Experience in billing, construction administration, project coordination or a related role, with strong organizational skills and the ability to turn detailed records into accurate, complete billing packages. Familiarity with telecom, utility or construction operations is a plus.
• Strong attention to detail and confidence working with quantities, rates and supporting records.
• The judgment to recognize incomplete documentation and the confidence to hold a package until requirements are met.
• Experience with Excel, webbased job management systems, customer portals and large volumes of photos and files.
• Clear, professional communication and consistent followthrough with field and office teams.
• The ability to manage multiple jobs, competing priorities and weekly billing deadlines.
• Familiarity with construction terminology, contract item codes, purchase orders and change orders is a plus.
• Must have at least three (3) years of driving history.

What Success Looks Like

• Accurate, complete packages submitted within required billing timelines.
• Fewer preventable rejections and repeated requests for missing information.
• Clear visibility into outstanding approvals, corrections and unbilled work.
• Reliable documentation that supports payment for completed work.

Why BPS

• A key role on a growing broadband construction team.
• Direct impact on billing accuracy, timely payment and support for our field teams and subcontractor partners.

Our Benefits

• Weekly Pay
• Competitive Compensation
• 401(k) with Company Match
• Medical, Dental, and Vision Insurance
• CompanyPaid Life Insurance
• ShortTerm and LongTerm Disability Insurance
• Paid Time Off (PTO)
• 9 Paid Holidays, including the Day After Thanksgiving and Christmas
• Monthly Phone Allowance
• Opportunities for Career Growth and Advancement
• Collaborative and TeamOriented Work Environment
• Stability within a growing national telecommunications company