ENRICHMENT / AUXILIARY PROGRAMS COORDINATOR

ENRICHMENT / AUXILIARY PROGRAMS COORDINATOR
JOB DESCRIPTION

LOCATION The British International School of Boston, Boston, MA

JOB PURPOSE ▪ You’ll enhance the Enrichment/Auxiliary programs by managing, facilitating, and organising the programs while mentoring students.

▪ The role of this position is to create a strong learning environment for both programs that is a united front allowing for inclusion and diversity.

▪ As a genuine team-player, you’ll work with various members on the Senior
Leadership team and other school divisions to improve the before/after school care, field trips, and summer programs.

▪ Everything we do is connected to our vision to create a generation of resilient and creative global citizens who will change our world for the better.

▪ Your role will impact the organisation by ensuring the success of our
`before/aftercare, field trips, school break and summer programs.

REPORTING TO Deputy Head of School (or as otherwise designated by the Company)

DIRECT REPORTS Before/Aftercare and Summer Programs Staff

OTHER KEY Internal: External:
RELATIONSHIPS ▪ Senior Leadership Team ▪ Parents

▪ Students ▪ Vendors
▪ Staff including department heads

KEY RESULTS AREA PERFORMANCE
MEASUREMENT

ENGAGEMENT AND INTERACTION – SCHOOL AMBASSADOR TO INTERNAL COMMUNITY

▪ Cultivate a fun and interactive environment for students during their before and ▪ Annual after school activities, school breaks, and summer program. performance

▪ You will be responsible for all marketing and advertisement of all Enrichment and review rating(s) year round programs.

▪ Collaborate with the Senior Leadership team to imagine innovative opportunities for enrichment and year-round engaging programming.

▪ Assist with supervision of Before and Aftercare, and Enrichment program offerings.

▪ Engage in the process to grow rentals to expand offerings and grow revenue while managing expenses.

▪ Manage all field trip and athletics transportation needs for both the school, break and summer programs.

LEARNING AND TEACHING

▪ Work closely with the Senior Leadership team to develop innovative ▪ Annual programming reflective of the School’s mission and its revenue goals. performance

▪ Manage the school break and summer programs inventory and supply ordering review rating(s) to ensure that all programs have proper equipment and all needs are met.

▪ Serve in an administrative role for the camp programs during the school breaks and summer. Program roles may fluctuate year over year depending on the needs of the program but will be focused on operations and logistics.

▪ Manage front line family communications - answering questions, addressing concerns, etc. utilizing the fresh desk system.

▪ Collaborate to design and implement seasonal staff training and orientation programs with specific focus on operational tasks including but not limited to: attendance, substitute staffing, day of camp role plays, and morale boosters for summer staff.

▪ Support registration and operations for breaks and summer (i.e. rosters, processing of forms and confirmation letters, parent communication, etc.).

▪ Create systems and procedures for school breaks and daily summer camp operations with focus on transportation, attendance, and compliance.

▪ Assist with necessary tasks to ensure that enrichment / auxiliary programs are in compliance with all applicable regulations of licensing and governing entities.

▪ Marketing and Communications of school enrichment / auxiliary programs
▪ Effectively promote the programs so as to achieve the enrollment and revenue targets.
▪ Ensure that enrichment programming has an effective and accurate online presence including website and social media platforms
▪ Plan and coordinate the publishing and advertising of program offerings and schedules
▪ Manage all public relations and marketing initiatives including open houses, mailers, brochures, camp fairs, and ad placement to promote and communicate the programs to prospective and enrolled participants

PLANNING AND PREPARATION

▪ Ensuring the registration for all students for the program while consistently ▪ Annual adjusting class rosters and campus locations. performance

▪ Document the payments for vendors, stipends, parent account reconciliations and review rating(s) the cost of supplies for financial reports.

▪ Maintain dependable communication and relate positively between parents and
BISB Staff members.

▪ Organize enrichment/auxiliary staff schedules and assist with the onboarding of vendor staff and the BISB Stipend staff.

▪ Oversee the operations of the Before/Aftercare and Year Round Programs including purchasing, curriculum, programming, lesson planning, trips, and quality control.

▪ Manage Summer registrations on a daily/weekly basis to maintain financial reports to key stakeholders.

▪ Maintain weekly finances in revenue and expenses for all summer programming and manage a detailed P&L worksheet prior to, during, and at the conclusion of summer camps.

FACILITY RENTALS

▪ Collaborate with the Senior Leadership team to ensure a safe and inviting ▪ Annual environment for rentals by members of the local community. performance

▪ Assist with rental bookings and billing. review rating(s)

▪ Assist with customer communications - answering questions, addressing concerns, etc. in a timely manner.

▪ If necessary, be available to conduct tours, meetings, and follow ups with renter groups.

TRANSPORTATION

• Manage all field trip and athletics transportation needs for both the school, ▪ Annual break and summer programs. performance
• Respond to questions or concerns from families that use bus/van review rating(s) transportation.
• Assist with daily arrival and/or dismissals (depending on schedule).
• Coordinate with external transportation providers to communicate schedule updates, reminders, etc.

PROFESSIONAL AND PERSONAL DEVELOPMENT

▪ Experience of working with young students, preferably with some experience with ▪ Annual an international population. performance

▪ Experience working with program instructors and working with a large team. review rating(s)

▪ Experience with the SchoolsBuddy Registration site for before/after school, field trips, and summer programs.

▪ Prior experience in a coordinator’s role leading a team of assistants.
▪ Experience with online communication with parents and staff, such as iSAMS and

SchoolsBuddy.
▪ Experience with HR Connect, managing timesheet/time off approvals.
▪ Experience with coordinating before/after school and summer classes.

PERSONAL SPECIFICATIONS

▪ Bachelor degree preferred (Education or other related fields).
▪ One or more years’ of experience in Aftercare or project management.
▪ Applicants must be able to perform physically without restrictions while monitoring enrichment/auxiliary programs’ students.
▪ Strong proficiency with Microsoft Word and PowerPoint for producing reports and presentations.
▪ Good cross-cultural, interpersonal and communication skills to interact with diverse nationalities and cultures.
▪ Excellent analytical skills – with the passion and drive to demonstrate and quantify success.
▪ Results orientated with the ability to consistently map efforts against identified KPIs.
▪ Excellent time management skills and flexibility in dealing with multi-functional tasks.
▪ You’d like to work in a purpose-led sector.

PERSONAL ATTRIBUTES

As our teammate, here’s what we expect:
▪ You love being part of a team – it’s what gets you up in the morning.
▪ You’ll run it like you own it – you take huge pride in your work and your relationships.
▪ You’re resilient – you’ll speak up and speak the truth.
▪ You get the job done – to outstanding levels of quality, every time and always to the deadline.
▪ You’re humble – you’ll know what you’re great at and where you’re not quite so strong.
▪ You’re a listener – you’ll hear what people say so you understand what’s being asked.
▪ You’re calm under pressure – you’ll keep cool when the going gets tough and know when to slow down your thinking.

▪ Entrepreneurial – you’ll always find opportunities to do things differently and better.

CREATE YOUR FUTURE

We’re Nord Anglia Education, one of the world’s largest premium international schools organisations. Every day, our teachers and support colleagues help our thousands of students achieve more than they ever imagined possible.

A transformational education at one of our schools is focussed on excellent academic outcomes, creativity, wellbeing, and international connectedness. Our innovative use of educational technology also creates a personalised, 21st century learning experience for all students, while our global scale means we can recruit and retain the world’s best teachers and offer unforgettable events and expeditions.

Our people are empowered to make a difference in their fields of expertise. Our fast pace of growth requires evolution and change from everyone, giving you the chance to define the role you do in the future. This challenges the learning agility of our employees and ensures every day brings interesting new experiences.

Founded in 1972 in the United Kingdom, our first international school opened in 1992 in Warsaw, followed by rapid growth across the world since the 2000s.

When you join our team, you’ll become part of a global family of experts working for a fast-growing premium international brand.

Job Type: Full-time

Pay: $46,763.95 - $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Jamaica Plain, MA 02130: Reliably commute or planning to relocate before starting work (Required)

Experience:

• aftercare and project management: 1 year (Required)

License/Certification:

• Driver's License (Preferred)

Work Location: In person

Salary : $46,764 - $50,000