What are the responsibilities and job description for the KP782 - Full-Time Executive Personal Assistant - LA/San Francisco/Ojai, CA position at British American Household Staffing?
Overview
An exceptional executive personal assistant is sought for a busy family in LA, with additional homes in San Francisco and Ojai. This is a fast paced, hands-on role with lots of variety and room to grow. While the role will be based in LA, candidates are required to be flexible to travel between all locations as required. This is an asap start.
Responsibilities
Travel & Logistics Execution
Plan and execute complex travel across multiple locations
Manage flights, drivers, pet logistics, hotel coordination
Prepare packing lists and ensure all travel-critical items are accounted for
Confirm airline policies (e.g., pet policies) in advance
Ensure zero last-minute surprises
Provide written confirmations for all bookings and vendor arrangements
Calendar & Scheduling Management
Coordinate personal, medical, and professional schedules
Confirm all appointments in advance
Provide daily briefings when needed
Manage conflicts proactively
Ensure travel and meeting logistics align
Vendor & Service Coordination
Confirm vendors directly (no assumptions)
Obtain written confirmations
Follow up until completion
Maintain vendor database with backups
Never report something as confirmed without verification
Personal & Family Logistics
Manage gifting, important dates, shipping
Coordinate dog walkers, service providers, and household support
Track deadlines and ensure completion
Oversee short-term project follow-through
Qualifications
- Ability to spearhead various projects happening simultaneously
Strong organizational and time-management skills with extreme attention to detail
- "Can do” attitude, problem ownership and creativity in problem solving
- Adaptable, and able to handle rapidly evolving situations with ease
- Exceptional organization skills; ability to juggle multiple, sometimes competing, priorities seamlessly
- Outstanding written and oral communication skills
- Unwavering professionalism, absolute discretion, and exceptional judgment
Candidates should:
- Be able to close the loop on every task
- Confirm receipt of instructions
- Clarify ambiguity immediately
- Provide status updates without being prompted
- Prioritize accuracy over speed
Requirements
- US Passport, Green Card, or EAC
- Clean and current driving license
- Ability to start asap
Candidates should have/be:
- Extremely high conscientiousness
- Zero tolerance for fabrication or assumption
- Strong follow-through
- Calm under pressure
- Detail-oriented to the point of redundancy
- Able to manage multiple threads simultaneously
- High integrity
- Discreet and trustworthy
- Proactive problem-solver
- Positive mentality and genuine passion for their work
Salary and Benefits
- Highly competitive compensation, DOE full benefits (Medical, Dental, Vision)