PROCUREMENT MANAGER

Brite Electric

Department

Project Management

Reports To

Director of Project Management

Coordinates With

Project Managers, Operations, Warehouse and Prefabrication, Accounting and Accounts Payable, Estimating, and field leadership

Direct Reports

None

Work Location

Norfolk, Virginia, with travel to vendor, warehouse, and project locations as needed

Position Summary

The Procurement Manager manages the day-to-day purchasing and material-tracking process for Brite Electric's commercial electrical projects. Working within the Project Management team and reporting to the Director of Project Management, this position obtains and evaluates vendor quotations, issues purchase orders in coordination with project managers, and uses Remarcable material management software to maintain visibility from order placement through delivery to the warehouse or jobsite. The Procurement Manager also supports invoice reconciliation for the Accounting and Accounts Payable team and coordinates closely with Operations to help ensure that the correct material arrives where and when it is needed.

Essential Duties and ResponsibilitiesProcurement and Purchase Order Management

• Review project drawings, specifications, scopes, bills of material, release schedules, and project requirements with project management and operations personnel.

• Solicit quotations from approved electrical material vendors and specialty suppliers; confirm pricing, lead times, freight, delivery terms, taxes, availability, and quote validity.

• Prepare clear bid comparisons and recommend purchasing options based on total cost, schedule, quality, availability, and project requirements.

• When directed by Project Management, solicit and document current vendor pricing, availability, lead times, freight, and delivery information for material and equipment required for new bids and proposals in support of the Preconstruction Bid and Proposal process.

• Support change order pricing by obtaining current supplier quotations and delivery information for added, revised, or substituted material and equipment, and clearly communicate quote expirations, exclusions, and schedule impacts to Project Management and Preconstruction.

• Issue purchase orders in coordination with the responsible Project Manager and in accordance with approved budgets, cost codes, commitments, and company authorization procedures.

• Maintain accurate purchase order documentation, including scope, quantities, pricing, delivery location, required-on-site dates, project and cost-code assignment, exclusions, and applicable supporting records.

• Process approved purchase order revisions, releases, cancellations, returns, credits, and back charges, maintaining a complete audit trail.

Material Tracking and Logistics

• Use Remarcable material management software as the primary system for tracking material status from request and purchase order through vendor fulfillment, shipment, receipt, warehouse staging, and delivery to the project.

• Maintain current and accurate material data in Remarcable, including vendor acknowledgments, expected ship dates, delivery dates, quantities, shortages, substitutions, partial shipments, backorders, and receiving status.

• Review available inventory and surplus material in Remarcable before new purchases are made; compare contract and project material requirements against on-hand stock, identify material that may satisfy those requirements, and coordinate approved allocation or transfer to reduce project cost and lead time.

• Expedite critical and long-lead material; identify schedule risks early and communicate recovery options to project management and operations.

• Coordinate delivery timing and routing with vendors, the warehouse and prefabrication team, project managers, superintendents, and other field leaders.

• Help resolve damaged, missing, incorrect, rejected, or nonconforming shipments and coordinate replacements, returns, credits, or other corrective action.

• Support material release planning, project closeout, surplus disposition, and transfer of usable material between projects when authorized.

Invoice Reconciliation and Cost Control

• Assist Accounting and Accounts Payable with three-way matching of purchase orders, receiving records, and vendor invoices.

• Research and resolve discrepancies involving quantities, pricing, freight, taxes, delivery charges, credits, duplicate invoices, or unauthorized purchases before payment.

• Confirm that invoices and credits are assigned to the correct project, purchase order, and cost code and provide supporting documentation when requested.

• Monitor open purchase orders, unreceived commitments, unmatched invoices, pending credits, and aged exceptions; follow through until each item is resolved.

• Provide project managers with timely information on committed material costs, purchasing variances, exposure, and anticipated cost or schedule impacts.

Vendor Management and Team Coordination

• Develop productive working relationships with vendors and maintain current information on contacts, product availability, lead times, delivery performance, and service capabilities.

• Support vendor qualification and performance reviews using objective measures such as price competitiveness, accuracy, responsiveness, on-time delivery, quality, and issue resolution.

• Negotiate pricing, delivery terms, stocking arrangements, and project-specific purchasing terms within delegated authority; elevate contractual or commercial exceptions for approval.

• Coordinate with Estimating and project management to support the handoff of quoted material, approved vendors, alternates, allowances, and buyout assumptions.

• Participate in project planning, procurement, scheduling, and operations meetings as needed and provide concise updates on material status and risks.

• Maintain organized electronic records and follow company purchasing controls, approval requirements, document-retention practices, and ethical standards.

• Recommend process improvements, reporting tools, and standard purchasing practices that improve material visibility, reduce avoidable cost, and support field productivity.

• Prepare recurring procurement reports and key performance information, including open commitments, long-lead items, late deliveries, pending releases, invoice exceptions, vendor performance, and cost savings or avoidance.

• Perform other duties related to procurement, material management, and project support as assigned by the Director of Project Management.

Required Qualifications

• Three or more years of procurement, purchasing, material management, project coordination, or related experience in commercial construction; electrical contracting experience is strongly preferred.

• Working knowledge of commercial electrical materials, equipment, suppliers, purchasing practices, and construction project workflows.

• Demonstrated ability to learn and effectively use Remarcable material management software; prior Remarcable experience is preferred.

• Proficiency with Microsoft Office, particularly Excel and Outlook, and the ability to work accurately across purchasing, project management, and accounting systems.

• Ability to read and interpret purchase orders, vendor quotations, bills of material, delivery documents, invoices, project schedules, drawings, and specifications at the level required for procurement coordination.

• Strong analytical, organizational, negotiation, follow-through, and problem-solving skills, with close attention to detail and deadlines.

• Clear written and verbal communication skills and the ability to coordinate effectively with office, warehouse, field, vendor, and accounting personnel.

• Ability to manage competing priorities in a fast-paced environment and appropriately escalate cost, schedule, quality, or supply-chain risks.

• Valid driver's license and ability to travel locally to vendor, warehouse, and project locations as needed.

Preferred Qualifications

• Experience procuring switchgear, lighting, distribution equipment, conduit, wire and cable, devices, supports, and other commercial electrical materials.

• Experience with material management, enterprise resource planning, accounting, or construction project management software.

• Associate or bachelor's degree in supply chain management, construction management, business, or a related field, or an equivalent combination of education and relevant experience.

Core Competencies

Procurement judgment • Material planning • Vendor negotiation • Cost awareness • Schedule coordination • Data accuracy • Accountability • Cross-functional communication • Problem solving • Sense of urgency

Work Environment and Physical Requirements

This position primarily works in an office environment and may visit active construction sites, warehouse and prefabrication areas, and vendor facilities. The employee must be able to use a computer and standard office equipment and safely navigate typical warehouse and construction-site conditions. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

This description summarizes the position's primary duties and qualifications; responsibilities may change based on business and project needs. Brite Electric is an equal opportunity employer.