Bookkeeper - Part-Time - Haynesfield Elementary

This is a part time position that does not include benefits. See the job description below for more information.

Our salary schedules may be accessed here.

MINIMUM REQUIREMENTS

• High school diploma including one of the following:

• An associate’s degree.
• 48 semester hours of college credit from an accredited institution
• Documentation verifying a passing score on the paraprofessional assessment test

• Proficient with technology appropriate for the position.
• Proficient in grammar skills.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

REPORTS TO

Principal/Appropriate Supervisor

JOB GOAL

To plan, coordinate, analyze, and perform the accounting functions of the school system.

PERFORMANCE RESPONSIBILITIES

• Performs the functions of bookkeeping to include those of identifying, assembling, analyzing, classifying, recording, and reporting system transactions to maintain accountability for the school’s financial statements.
• Reviews accounting policies and procedures manual.
• Enters cash receipts for school transactions from documents received from other school personnel.
• Prepares bank deposits for depositing by other personnel.
• Matches invoices with appropriate purchase orders, obtains approval for payment of invoices, and contacts vendors to report any errors or shortages in shipments.
• Prepares and processes invoices for payment and submits to principal for approval.
• Prepares requisitions to order materials approved for purchase, verifies request forms for accuracy, and assists with ensuring that the proper accounting codes are used.
• Maintains a proper filing system and up-to-date vendor list.
• Ensures bank statements are reconciled prior to preparation of monthly financial reports.
• Prints and reviews monthly and annual financial reports.
• Assists the principal in ensuring there are sufficient funds available to cover expenditures.
• Maintains a listing of fixed assets purchased over $5,000 for reporting to the supervisor of business and finance.
• Assists the principal with finance related matters.
• Ensures all required reports are completed prior to year-end (i.e., fundraising, donation reports).
• Assists with year-end school audit functions with external auditors by completing checklists and reports and reviewing prepared audited financial statements.
• Assists with field trips and Title I as requested.
• Performs other related duties as required.

PHYSICAL DEMANDS

This job may require lifting of objects that exceed 25 lbs. Other physical demands that may be required are as follows:

• Pushing and/or pulling
• Climbing
• Stooping and/or kneeling
• Reaching
• Talking
• Hearing
• Seeing

TEMPERAMENT (Personal Traits)

• Adaptability to performing a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure.
• Adaptability to accepting responsibility for the direction, control, or planning of an activity.
• Adaptability to dealing with students.
• Adaptability to making generalizations, evaluations, or decisions based on sensory or judgmental criteria.

CAPACITY AND ABILITY REQUIREMENTS

• Specific capacities and abilities may be required of an individual in order to learn or perform adequately a task or job duty.
• Intelligence: The ability to understand instructions and underlying principles. Ability to reason and make judgments.
• Verbal: Ability to understand meanings of words and the ideas associated with them.
• Numerical: Ability to perform arithmetic operations quickly and accurately.
• Manual Dexterity: Ability to move the hands easily and manipulate small objects with the fingers.
• Form Perception: To make visual comparisons and discriminations and see slight differences in shapes and shadings of figures.
• Color Discrimination: Ability to perceive or recognize similarities or differences in colors or shades or other values of the same color.

WORK CONDITIONS

Normal working environment.

GENERAL REQUIREMENTS

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be a complete list of responsibilities, duties and skills required of personnel so assigned.

TERMS OF EMPLOYMENT

Salary and work year to be established by the Board.