Senior Accounts Payable Clerk Full Time -40 hours

Description

At Bristol Hospital and Health Care, we begin each day caring today for your tomorrow. We have been an integral part of our community for the past 100 years. We are dedicated to providing the best possible care and service to our patients, residents and families. We are committed to provide compassionate, quality care at all times and to uphold our values of Communication, Accountability, Respect and Empathy (C.A.R.E.). We are Magnet ® and received the 2020 Press Ganey Leading Innovator award for our rapid adoption and implementation of healthcare solutions during the COVID-19 pandemic. Use your expertise, compassion, and kindness to transform the patient experience. Make a difference. Make Bristol Hospital and Health Care your choice.

Position Summary

The Senior Accounts Payable Specialist is responsible for managing the end-to-end accounts payable process within a healthcare environment. This role ensures accurate and timely processing of invoices, expense reimbursements, and vendor payments, while maintaining compliance with healthcare regulations, organizational policies, and internal controls. The Senior AP Specialist plays a critical role in supporting vendor relationships, ensuring financial accuracy, and contributing to the overall efficiency of the Finance team.

Key Responsibilities

• Process high-volume invoices and employee expense reports accurately and in accordance with company policy, healthcare regulations, and GAAP standards.
• Review invoices for appropriate documentation, coding, and authorization prior to payment.
• Ensure compliance with healthcare industry requirements, including HIPAA, Sunshine Act reporting, and vendor credentialing.
• Reconcile vendor statements, research discrepancies, and resolve invoice or payment issues in a timely manner.
• Collaborate with purchasing, supply chain, and clinical departments to ensure accuracy of purchase orders and receipt of goods/services.
• Maintain accurate and organized electronic AP files ensuring audit readiness at all times.
• Prepare weekly and monthly payment runs, ensuring adherence to cash flow management strategies.
• Assist with month-end and year-end close activities, including accruals and account reconciliations.
• Support audits (internal, external, and regulatory) by providing documentation and explanations as required.
• Identify opportunities for process improvements and support implementation of AP automation and efficiency initiatives.

Qualifications

Qualifications

Education & Experience:

• Associate degree in Accounting, Finance, or related field (Bachelor’s preferred).
• 2–4 years of accounts payable or accounting experience, preferably in a healthcare or hospital environment.
• Experience with ERP systems and electronic invoice processing systems.

Skills & Competencies:

• Strong knowledge of accounts payable processes, GAAP, and internal controls.
• Familiarity with healthcare compliance requirements (HIPAA, vendor credentialing, etc.).
• Proficiency in Microsoft Excel and accounting software.
• High attention to detail with excellent organizational skills.
• Strong communication and interpersonal skills to effectively interact with internal departments and external vendors.
• Ability to manage competing priorities in a fast-paced healthcare setting.

Physical & Work Requirements

• Office-based role with regular use of computer systems.
• Occasional extended hours during month-end/year-end close cycles.

Why Join Us?

• Opportunity to work in a mission-driven healthcare organization.
• Collaborative team environment with a focus on professional growth.
• Competitive salary and comprehensive benefits package.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed.