What are the responsibilities and job description for the Office Manager position at Bristol Facilities?
Position Summary
The Office Manager supports the administrative, financial, and accounting operations of Bristol Culinary Services portfolio. This is an office-based role responsible for coordinating purchasing, assisting with bookkeeping, managing documentation, and handling general administrative tasks. The ideal candidate is highly organized, detail-oriented professional.
Bookkeeping & Financial Administration
- Assist with basic bookkeeping tasks, including expense tracking and invoice organization
- Review financial documents for accuracy and completeness
- Prepare and organize documentation for accounting and management
- Support month-end and reporting processes as needed
Documentation & File Management
- Manage documentation including contracts, invoices, tax records, and operational files
- Maintain consistent file naming and folder structures for easy retrieval and audits
General Administrative Duties
- Perform general administrative tasks to support daily office operations
- Assist management with scheduling, correspondence, and data entry
- Prepare reports, spreadsheets, and summaries as requested
- Coordinate with internal teams and external vendors as needed
Required Qualifications
- Understanding of bookkeeping
- Strong organizational and administrative skills
- Strong written and verbal communication skills
Preferred Qualifications
- Experience in culinary, facility management, healthcare or similar roles
- Familiarity with accounting software
- Experience with POS Systems a plus
Skills & Competencies
- Strong time management and prioritization skills
- Ability to learn new software and processes quickly
- Reliable, organized, and self-motivated
Work Environment
- Office-based role downtown St Petersburg, FL
- Bachelor's or related experience required
As a Office Manager for Bristol, you will enjoy:
- Professional and fun working environment
- Health Care Plan (Medical, Dental, Vision)
- 401(k) retirement plan
- Paid holidays and vacation
- Competitive compensation package