What are the responsibilities and job description for the Office Administrative Assistant position at Brightspeed?
The Office Administrative Assistant will provide essential administrative and clerical support to keep the office running effectively. The ideal candidate is detail-oriented, proactive, and capable of managing multiple tasks while maintaining a professional and friendly demeanor.
Key Responsibilities
- Greet and assist visitors, clients, and staff in a professional manner
- Answer and direct phone calls and emails to the appropriate personnel
- Manage incoming and outgoing mail and deliveries
- Maintain and organize physical and digital filing systems
- Schedule meetings, appointments, and conference room bookings
- Monitor and order office supplies; maintain inventory levels
- Assist with data entry, document preparation, and reporting
- Help coordinate office events, travel arrangements, or internal communications
- Perform other administrative tasks as needed to support office operations
Qualifications
- High school diploma or equivalent required; associate’s degree preferred
- Proficiency with Microsoft Office (Word, Excel, Outlook) and/or Google Workspace
- Strong verbal and written communication skills
- Excellent time management and multitasking abilities
- Detail-oriented with a commitment to accuracy and efficiency
- Friendly, professional demeanor with strong interpersonal skills
- Ability to handle sensitive information with discretion