Administrative Assistant (Oil and Gas background)

Quality Requirements:

• Must learn and follow all quality requirements in accordance with policy standards. Responsible for the monitoring of procedures and work instructions related to any software system. Must be able to follow standard filing procedures.

General Requirements:

• Work requires professional written, verbal, and interpersonal communication skills.
• Ability to produce quality materials within tight timeframes and simultaneously manage several projects.
• Ability to participate in group meetings.
• Work requires willingness to work a flexible schedule. Must have strong work ethics, be detail oriented, have professional attitude, be reliable, possesses strong organizational and time management skills.

Education and Experience:

• This position requires a high school education level. Proficient in Excel and Word, ability to type 60-65 wpm preferred. Strong problem-solving skills required. Above all must be a team player with high level of dedication and honesty.

Duties and Responsibilities:

• Follows all Safety policies and procedures, and immediately notifies supervisor or other manager if Safety protocols cannot be met. Wears all Personal Protection Equipment (PPE) per company policies or contractor requirements. Reports all incidents and accidents regardless of severity to supervisor immediately. Understands that he/she has stop-work authority if work cannot or is not being done safely. Please remember that all incidents and accidents can be prevented with proper job planning and hazard recognition (JSA).
• Receives and inputs data for Quality Assurance and performs appropriate filing.
• Registers all code vessels with The National Board.
• Assists in formatting all Microsoft Word and Excel documents in accordance with company policy and document tracking.
• Maintains electronic and manual filing system.
• Assists with meeting deadlines for assignments given by supervisor and manager with accuracy and timeliness.
• Maintains constant communication with supervisor and manager, reporting all issues or changes.
• Must have capability to learn internal software systems.
• Needs to have basic knowledge of ASME and API codes.
• Provides back-up for customer service/Receptionist positions as needed.

Benefits

• Best job in town!
• Safety First Company!
• Full benefits package!
• Paid employee medical!
• Company is Locally Owned!
• Competitive pay
• Generous PTO policy
• 401k with match
• Weekly pay
• Semi-annual bonuses
• Company provided uniforms
• Daytime schedule
• No travel required
• Emphasis on Safety
• Work in a family environment
• Position in an expanding company where you can grow your career