What are the responsibilities and job description for the Administrative Specialist position at Brighton Health Mart Pharmacy?
Job Summary
We are seeking a dynamic and highly organized Administrative Specialist to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where organizational excellence thrives. This paid position offers an exciting opportunity for someone eager to showcase their administrative talents and grow within a vibrant workplace.
Responsibilities
- Manage front desk operations, greeting visitors and directing them appropriately with professionalism and warmth
- Handle multi-line phone systems, answering inquiries promptly and routing calls efficiently
- Maintain accurate data entry records, including filing, document management, and updating databases using Microsoft Office and Google Workspace tools
- Support bookkeeping activities with QuickBooks, including invoicing, expense tracking, and financial record keeping
- Assist with calendar management and scheduling for team members, coordinating meetings and appointments with precision
- Provide exceptional customer service by addressing client questions via phone or email, ensuring confidentiality at all times
- Perform clerical tasks such as proofreading documents, organizing files, and supporting office management duties to enhance overall productivity
Requirements
- Proven office experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Familiarity with QuickBooks for bookkeeping tasks is highly desirable
- Excellent phone communication skills coupled with professional phone etiquette
- Bilingual abilities are a plus to effectively communicate with diverse clients and team members
- Strong computer literacy including data entry, typing speed, and general troubleshooting skills
- Experience handling confidential information discreetly and responsibly
- Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment
- Previous experience in administrative roles or personal assistant positions is preferred but not required
Join us as an Administrative Specialist where your proactive approach will make a meaningful impact! We value energetic individuals who thrive on organization, enjoy supporting teams, and excel in delivering outstanding customer service. This is your chance to be part of a dedicated team committed to excellence—apply today!
Company About:
Brighton Health Mart Pharmacy was started by Harry Davis and his wife Linda in 1989. Since the beginning they have driven and maintained the busi-ness. With over 40 years of pharmacy experience Har-ry and Linda have grown the pharmacy into three locations. Harry has been recog-nized by Drug Topic, trade publications, and peer groups for Pharmacy of the Year and Technology Leader in the pharmacy trade. His quality care and professionalism shines through every employee interaction with your facility. Harry works hard to treat every patient, caregiver, and healthcare provider like they are part of the family. This care shines through in the personalized service offered, assuring that patient care is always the top priority.
Pay: $24.00 - $28.00 per hour
Work Location: In person
Salary : $24 - $28