Preschool Administration Coordinator

Preschool Administration Coordinator 

GENERAL DESCRIPTION OF POSITION

The Preschool Administration Coordinator supports the operational and administrative needs of Brighton’s Preschool program. This position ensures compliance with regulatory agencies, coordinates staff scheduling and professional development, maintains accurate records, and organizes events across both locations. Acting as a key resource for staff and families, this role ensures smooth day-to-day operations and supports classroom environments as needed. The coordinator works closely with the Preschool Site Manger to foster a high-quality, inclusive, and engaging program for all children.

ESSENTIAL FUNCTIONS

This position requires face to face interactions with staff, board, vendors, and the general public on a daily basis to accomplish all essential functions of the position.  

Compliance & Administration (50%)

• Maintain accurate child files, including enrollment records, immunizations, and developmental assessments.
• Ensure staff files are compliant, including certifications, training records, and signed documentation.
• Monitor compliance with licensing, TRS, and NAEYC standards, ensuring accurate recordkeeping and timely submissions.
• Oversee the creation and maintenance of portfolios for accreditation and quality standards.
• Facilitate safety drills, inspections, and improvement plans.
• Generate monthly reports for attendance, meals, and staff rosters.
• Liaise with facilities staff to maintain clean, safe indoor and outdoor spaces.

Operational Support (30%)

• Develop and manage weekly and monthly staff schedules in collaboration with the Preschool Director.
• Open and close preschool centers as needed, ensuring readiness and security.
• Assist the Director of Preschools with enrollment tasks, including conducting tours, managing inquiries, and overseeing the pre-enrollment process.
• Support the slow enrollment process by scheduling visits, coordinating logistics, and ensuring all required paperwork is completed accurately.
• Act as a point of contact for families and the Preschool Inclusion Team, fostering strong communication and support.
• Plan and execute events for both locations, fostering family engagement and community involvement.
• Coordinate and distribute newsletters, including center-wide and location-specific editions.

Professional Development (10%)

• Coordinate and schedule professional development opportunities for staff, ensuring alignment with program goals and regulatory requirements.
• Organize and facilitate staff meetings, providing agendas and follow-up documentation.
• Track participation in professional development and ensure timely completion of training.

Financial Support (10%)

• Help develop and monitor expenses to ensure they remain within budget.
• Implement labor management processes, including staff schedules and rosters.
• Maintain accurate financial records, including forms and tuition payments.

QUALIFICATIONS

• Required: Bachelor's degree in Early Childhood Education (ECE) or a closely related field or Five years of experience in: Licensed childcare center, Special education setting, Early childhood program or Family-centered service organization. 
• Required: Two years’ experience working with individuals with special needs, delays and/or vulnerable populations who have chronic or complex conditions. 
• Preferred: Two – Four years of professional teaching experience; supervisory experience is preferred. 

NECESSARY SKILLS

• Embodiment of Core Values: Demonstrates and applies our core values in all aspects of the role. 
• Developmentally Appropriate Practices: Implements age-appropriate learning activities and strategies that align with program goals. 
• Independent & Collaborative Work: Manages multiple projects, prioritizes effectively, and collaborates seamlessly with colleagues. 
• Effective Communication: Clearly communicates (written and verbal) with families, staff, and community partners. 
• Teamwork & Conflict Resolution: Fosters collaboration, addresses challenges constructively, and seeks timely solutions. 
• Technology Proficiency: Proficient in Microsoft Office Suite and potentially Adobe products. 
• Child Development Expertise: Interacts with children in a sensitive and responsive manner, adapting approaches to individual needs. 
• Continuous Learning: Demonstrates motivation to learn and grow in the field of early childhood education. 
• Professionalism & Respect: Relates to parents and colleagues with respect, openness, and flexibility. 
• Professional Conduct: Maintains ethical, responsible, and professional behavior. 
• Regulatory Compliance: Understands, interprets, and applies relevant rules and regulations. 
• Physical Ability: Lifts, moves (up to 40 pounds) and supervises children safely in various weather conditions. Responds effectively to emergencies and maintains alertness for children's safety. 

MENTAL & PHYSICAL DEMANDS

• Emotional Stability & Empathy: Maintain composure under pressure, demonstrate empathy for families and staff, and promote a positive work environment. 
• Personal Accountability: Take ownership of responsibilities and actively seek solutions to problems. 
• Multitasking & Prioritization: Effectively manage multiple tasks simultaneously, prioritize effectively under pressure, and prepare accurate reports. 
• Active Engagement with Children: Be prepared for bending, twisting, lifting (up to 50 lbs.), moving children, and sitting on the floor during activities. 
• Endurance & Flexibility: Stand or sit for extended periods, work outdoors in various weather conditions, and climb stairs as needed. 
• Time Commitment: Ability to work regular hours and occasional evenings/weekends as required by the program or unforeseen circumstances. 
• Mobility & Transportation: Possess a valid driver's license, reliable transportation and personal auto liability insurance for potential work-related needs. 

The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job. It is not an employment contract. Our organization reserves the right to modify job duties or job descriptions at any time.

PERFORMANCE INDICATORS (PI)

Performance indicators, often referred to as key performance indicators (KPIs), are measurable values that demonstrate how effectively an individual, team, department, or organization is achieving its objectives and goals. These indicators provide quantifiable measures that reflect how effectively an employee is performing their duties and contributing to the overall goals and objectives of the organization. In a performance review, performance indicators serve as benchmarks against which an employee's performance is assessed. These indicators may vary depending on the nature of the job role and the goals of the organization.

Performance indicators should be specific, measurable, achievable, relevant, and time-bound (SMART) to ensure clarity and objectivity in the review process. By tracking and assessing these indicators, organizations can gain insights into employee performance, identify areas for improvement, and make informed decisions about compensation, promotions, and career development opportunities.

QUALIFICATIONS

• Required: Bachelor's degree in Early Childhood Education (ECE) or a closely related field or Five years of experience in: Licensed childcare center, Special education setting, Early childhood program or Family-centered service organization. 
• Required: Two years’ experience working with individuals with special needs, delays and/or vulnerable populations who have chronic or complex conditions. 
• Preferred: Two – Four years of professional teaching experience; supervisory experience is preferred. 

Salary : $44,293 - $66,439