Talent Coordinator

Company

At Brightline, we believe in creating meaningful connections through exceptional experiences. We’re creating a brighter way to get there by making travel more convenient, more sustainable, and more hospitable every day. If you’re optimistic, forward-thinking, and interested in shaping the future of travel with us, we’d love to hear from you.

Your Purpose

As the Talent Coordinator, reporting to the Manager of Talent Acquisition, you play a crucial role in supporting the talent acquisition, talent management and learning & development processes, ensuring a smooth and efficient experience for both candidates and Teammates, while also contributing to the company's overall talent strategy.

Your Role

• Talent Acquisition Support:
• Schedule interviews and coordinate with candidates and interviewers, including managing candidate travel arrangements (i.e. tickets, parking, lunch), and assist with interview day coordination.
• Draft and send candidate communications (i.e. interview confirmations, follow-ups, disposition emails, onboarding).
• Support the recruiters in maintaining candidate tracking and status updates in ATS and coordinating candidate feedback collection from interviewers.
• Generate recruitment metrics and reports.
• Coordinate onboarding, including the initiation of background and drug checks, submission of IT tickets for hardware, software, and security access, issuance of train and parking passes, and communication of day-of instructions to candidates, and preparation of swag and materials.
• Audit and update recruitment and onboarding collateral (job descriptions, offer templates, FAQs, HR Service Delivery answers, etc.), and maintain internal recruitment documentation and SOPs.
• Develop a calendar of association and university events to consider for recruiting.
• Oversee recruitment events (career fairs, information sessions, etc.), including logistics, maintenance of candidate leads in Dayforce.
• Talent Management & Engagement Support:
• Plan and execute logistics and documentation for talent programs, including scheduling, materials preparation, and other support.
• Maintain accurate records of program participation, survey responses, and performance review completion, and gather feedback to inform future improvements.
• Coordinate communications with stakeholders regarding program updates, timelines, and engagement strategies.
• Assist in preparing reports and presentations for leadership on talent program impact and engagement metrics.
• Assist in the administration of Year-End process and supporting the People & Culture Business Partners, including tracking submissions, sending reminders, supporting calibrations, etc.
• Assist in the administration of engagement and lifecycle surveys, including candidate experience, hiring manager satisfaction, onboarding, and exit interview while ensuring timely deployment and data collection.
• Learning & Development Support:
• Administer the Learning Management System (LMS), including reporting and auditing for QA, compliance, etc., marking attendance, managing the course library and learning plans and course enrollments (automatic and manual), and uploading content/creating courses
• Create content, including training materials, one-page resources, and job aids
• Coordinate the training schedule
• Facilitate orientation for new hires, as needed
• System Administration:
• Update the Applicant Tracking System, Talent, and Learning Modules within the HRIS.
• Ensure all process workflows and training materials are current and accessible.
  

Communication

• Monitor and review all Brightline communication channels, including our company intranet, bConnected, during work hours to ensure all company and department communications and notifications are promptly reviewed.
  
  

Please note that this Job Description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the teammate for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements

Required Education and Experience:

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 2 years of experience in recruitment, HR administration, or talent management.
  
  

Knowledge, Skills & Abilities

• Understanding of HR processes and talent initiatives
• Strong organizational and time management skills
• Project coordination timelines, resources, and deliverables
• Excellent communication and interpersonal skills
• Strong attention to detail
• High sense of urgency
• Adaptable in a fast-paced environment
• Proficiency in Microsoft Office Suite and HR software
• Familiarity with applicant tracking systems (ATS), talent, and/or learning modules
• Ability to work independently and as part of a team
• Maintain discretion with sensitive employee information
  
  

Combine your experience, innovation, and entrepreneurial spirit by joining our growing team in Florida. Brightline is pleased to offer a competitive compensation and benefits package, and the opportunity to make a difference while making history as the only privately funded rapid rail service in the country. 

Brightline Trains is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Brightline will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.