Program Administrator- Logistics/Travel

Why Work at BYU  

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.”

 

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work.

Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.

• The last day to submit an application for this position is April 21, 2026, by 11:59pm MST. **
  
  

Program Administrator, Logistics/Travel

Responsible for planning, coordination, and execution of arrangements for FSY programs in relation to transportation.

What You’ll Do In This Position

Logistics Administration

• Plan, facilitate, and manage FSY session specific travel arrangements for youth participants and staff in the U.S. and Canada (flights, charter bus, rental vehicles, shuttles, parking passes, etc.).
• Obtain, track, and update travel information for all hired FSY staff and youth assigned bus and air transportation to FSY conferences across the U.S. and Canada.
• Maintain excellent relations with Church leaders, FSY staff, BYU Travel agents, FSY Hiring team, FSY and Church Financial, and FSY Session Administrators.
• Prepare staff and youth chaperone online training guides.
• Prepare and conduct in-person travel training presentations at multiple training sessions.
  
  

Financial Planning

• Prepare youth and staff transportation budgets for assigned FSY sessions and manage operations within the approved budget.
• Approve and execute transactions in compliance with all university and Church financial, hiring, purchasing, and payroll policies and procedures.
• Monitor financial activities and update forecasts for assigned sessions.
  
  

Staff Supervision

• Participate in the interview and hiring of seasonal core leadership employees for FSY program.
• Supervise ongoing work of assigned part-time and full-time student employees.
• Train assigned employees, evaluate their work, and provide appropriate feedback and corrective discipline.
  
  

Required

What qualifies you for this role:

• A firm commitment to the mission of BYU.
• Bachelor's degree plus two years related work experience or five years related work experience.
• Demonstrated organizational skills necessary to plan, administer, and evaluate youth and staff transportation needs for sessions in US and Canada.
• Demonstrated ability to track complex details of multiple projects at various stages of completion.
• Demonstrated public relations skills working positively with important constituents including ecclesiastical leaders, volunteers, and patrons.
• Excellent oral and written communication skills required.
• Demonstrated ability to produce and administer multiple budgets, track important metrics (registrations, income, and expenses), and provide accurate financial analysis and forecasts.
• Excellent computer skills, including prior experience using Microsoft Office Suite.
  
  

Preferred

• Previous Project management experience.
• Previous experience managing large-scale travel accommodations.
• Interviewing, organizing, supervising, creative thinking and marketing experience preferred.
• Prior experience with BYU software applications to manage program operations is helpful
  
  

What We Offer In Return

In addition to our competitive pay structure, this position comes with fantastic benefits, including:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Excellent work-life balance: 13 paid holidays 22 days paid vacation 12 sick days, accrued annually
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits for employees and eligible family members
• Access to athletic facilities
• Excellent medical/dental benefits
• Short/long-term disability benefits
• Paid parental and maternity leave
• Wellness Program
• Free on-campus parking
• Free UTA passes for employees, spouses, and qualified dependents
• Discounts at the BYU Store and for many events at BYU
  
  

Pay Grade: 53

Typical Starting Pay: $73,000 - $95,000

The actual compensation offered will take into consideration internal equity and may vary based on the candidate’s job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.

• If the job doesn’t have a post-end date, the job could close at any time on any day*
  
  

Required Documents

All Staff positions require a resume.

Refer to the Job Posting for any additional required documents.

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!