Project Specialist - Workplace Delivery & Services Strategy (Cincinnati)

At Taft, we work as one team, driven and committed to helping our clients succeed. A full-service law firm with more than 1,250 attorneys and over 2,000 on our team, we have the collaborative approach, advanced technological resources, and depth of services that make us a preeminent law firm.

Taft is seeking a Project Specialist, Workplace Delivery & Services Strategy to serve our team in Taft’s Cincinnati office.

The Project Specialist, Workplace Delivery & Services Strategy, reports to the Director of Workplace Delivery & Services Strategy and supports the planning and execution of workplace and real estate initiatives across the firm’s portfolio. This role plays a critical part in coordinating activities and tasks across multiple projects by ensuring effective and timely communication among internal stakeholders and external partners. The Project Specialist is detail-oriented, highly organized, and comfortable managing multiple priorities in a demanding and fast-paced environment.

Duties And Responsibilities

Project Coordination & Execution:

• Support planning and delivery of workplace projects, including office relocations, renovations, and space reconfigurations
• Develop and maintain project tracking systems
• Coordinate project activities across internal teams (Accounting/Finance, IG, IT, Operations, Procurement) and external vendors (architects, engineers, contractors, consultants)
• Track project milestones, risks, and action items to ensure timely execution
  
  

Stakeholder Communication

• Prepare meeting agendas, notes, and status reports
• Facilitate communication between project teams, local offices/end users, and firm leadership
• Support change management efforts, including project-specific communications, move coordination, and decommissioning
  
  

Documentation & Reporting

• Maintain organized project files and documentation
• Assist in preparing project reports and executive summaries
• Produce, track, and update project financials, including budgets, forecasts, invoices, and payments
  
  

Vendor & Consultant Coordination

• Support procurement and onboarding of consultants and vendors
• Coordinate deliverables and ensure alignment with project scope and schedule
• Assist with review of proposals, contracts, invoices, and change orders
  
  

Requirements

• Bachelor’s degree in management, construction management, architecture, engineering, business, or related field
• 3 years of experience in project coordination/management, construction, workplace strategy, corporate real estate, or related field
• Financial management experience, including budgeting/forecasting and budget-to-actual cost tracking
• Working knowledge of office lease review and interpretation
  
  

Knowledge, Abilities, Skills, Interpersonal And Other Requirements

• Experience with law firm or professional services office build-outs preferred
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to manage multiple projects simultaneously
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word)
• Familiarity with project management tools (e.g., MS Project, Procore, Smartsheet) preferred
• Proactive and solutions-oriented
• Collaborative and team-focused
• Discreet and able to manage confidential information
• Adaptable to a fast-paced, deadline-driven environment
  
  

Interested candidates should apply here.

Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.