Executive Legal Assistant - Public Affairs Strategies Group (Capitol Hill)

Executive Legal Assistant - Public Affairs and Strategies Group (Capitol Hill)

At Taft, we work as one team, driven and committed to helping our clients succeed. A full-service law firm with more than 1,250 attorneys and over 2,000 on our team, we have the collaborative approach, advanced technological resources, and depth of services that make us a preeminent law firm.

Taft is currently seeking an Executive Legal Assistant to join our Public Affairs and Strategies team.

We are seeking an Executive Legal Assistant to support the Public Affairs and Strategies team. Executive Legal Assistants serve clients by providing administrative support to attorneys. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients.

Duties, Tasks And Responsibilities

• Schedules appointments, coordinates travel and manages calendars.
• Proactively manage incoming/outgoing communications, including mail, calls, email, etc.
• Assists with scheduling and management of client and legislative meetings.
• Responsible for drafting communication, report writings and response letters.
• Responsible for the initial drafting of new client proposals and letters of engagement.
• Assists with filing documents and record keeping for future reference.
• Works with Microsoft Office programs to write documents, prepare presentations, and modify spreadsheets as required.
• Assists with the timely and correct submission of registrations.
• Maintains a working knowledge of individual clients and objective(s).
• Carefully monitors deadlines, being proactive in assuring that deadlines are met.
• Possesses the ability to interact with all levels of personnel, including government officials and their staff.
• Track and process expense reimbursements, manage time entry and billing.
• Responds to requests with a sense of urgency and effectively prioritizes work.
• Clearly communicates in a concise, professional manner.
• Displays strong attention to detail.
  
  

Knowledge, Abilities, Skills, Interpersonal And Other Requirements

• Demonstrates excellent organizational skills, sufficient to set and manage priorities; ability to problem-solve; and to self-start and assure that work is completed timely.
• Excellent interpersonal and communication skills, with the ability to professionally interact with clients, elected officials and legislative staff.
• Proficient in handling administrative tasks with accuracy including calendaring, time entry, travel arrangements, coordinating meetings, conference calls, etc. with exceptional follow up skills and positive attitude
• Ability and willingness to work under strict deadlines to deliver high-quality documents and has a strong attention to detail
• Is a reliable and dependable team player, balances team and individual responsibilities.
• Strong attention to detail and accuracy; good judgment and analytical and problem-solving skills.
  
  

Education And Experience

• Bachelor’s Degree or minimum of five years’ relevant experience in a related field, law firm experience preferred.
• Proficient command of the English language and standard grammar rules.
• Proficiency with Kofax/Nuance, InTapp, LMS , iManage, Bighand or those software programs’ counterparts strongly preferred.
• Strong working knowledge of Microsoft Office programs, including Microsoft Suite, Outlook and Zoom software.
  
  

Taft offers competitive compensation and a comprehensive benefit package, including medical, dental, vision, life, long term disability, flexible spending, 401K,Paid Time Off, paid holidays, bonus and more. The salary range for this position is $80,000/yr. – $95,000/yr. Actual compensation offer to candidate may vary from posted information based on work experience, education, and/or skill level.

Interested candidates should apply here.

Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.