What are the responsibilities and job description for the Administrative Assistant position at bridgestone mud?
The ideal candidate will be responsible for the following:
*Answer and route incoming calls with a professional demeanor.
*Promptly respond to website inquires and route as appropriate. When necessary, coordinate with the District’s communication consultant on the responses.
*Maintain records of all correspondence and documentation in accordance with the District’s retention policies
*Assist the General Manager in preparing District employee payroll. Coordinate with HR as needed
*Show the District building to potential rental prospects
*Maintain event rental calendars for the building and park
*Prepare rental contracts for execution, collect deposits and any fees, inspect facilities after events and coordinate deposit refunds.
*Coordinate events at the District’s park as needed
*Provide assistance to the General Manager and Park Manager as required
*Attend Board Meetings and take meeting minutes
*Help maintain an action list for the District’s Board and Consultants
*Assist the General Manager and the District’s Attorney in the creation of Board agendas
*Help coordinate communication between Board Directors, General Manager, Consultants and the Districts Attorney.
Qualifications
- Excellent written and verbal communication skills required
- Strong interpersonal, customer service and communication skills
- Ability to multitask
- Proficient in Microsoft Office suite and Google Workspace
- High School Diploma required, some college preferred