HR Administrator

SUMMARY:

The BOF HR Administrator is responsible for performing all HR-related duties on a professional level and works closely with the Lead HR Administrator as well as Bridges International Headquarters Human Resource Department in supporting designated facility locations. This position carries out responsibilities in the following functional areas: benefits enrollment, employee relations, training, performance management, onboarding, policy implementation, recruitment and employment law compliance.

ESSENTIAL DUTIES

1. Responsible for all recruitment efforts for assigned facilities to include:
2. Developing a strong working relationship with Facility and Executive Directors and Office Administrators to ensure clear communication of all recruitment activities.
3. Posting all job openings/advertisements internally and externally using the HRIS system and CareerBuilder.
4. Distributing all qualified applications and resumes to assigned facilities hiring managers in a timely and efficient manner.
5. Initiate and process all necessary pre-employment screenings and background information for all selected candidates.
6. Maintain constant follow up with respective hiring managers and candidates to ensure timeliness of recruitment process.
7. Responsible for the onboarding process of all new hires to include conducting orientation and new hire trainings, creating employee badges, establishing manual and online personnel files and profile via the HRIS system, etc.
8. Works closely with BI Benefits Administrator to assist all current and newly eligible employees at assigned facilities with benefits administration to include providing guidance on benefits information, open enrollment and addressing basic benefits inquiries.
9. Schedule, conduct and document face to face and telephone exit interviews with employees post receipt of written voluntary resignation notifications.
10. Receive, review and forward all employee complaints and/or grievances to the BOF Human Resource Director for further investigation.
11. Assign, track and review all employee evaluations and required annual trainings within the HRIS systems.
12. Monitor and track assigned area’s vehicle accident reports and related incident and injury reports.
13. Oversee the maintenance and compliance of all BOF employee personnel files and documents by way of conducting quarterly file and records management audits to ensure compliance with policies and contracts.
14. Maintains and monitors weekly vacancy reports for all assigned facilities.
15. Processes all initial workers’ compensation paperwork within assigned areas.
16. Responsible for processing all paperwork and participating in all hearings for unemployment claims.

    COMPETENCIES:

1. Strong Administrative; Clerical Skills
2. Problem Solving/Analysis Skills
3. Communications Proficiency
4. Time and Project Management
5. Ethical Conduct
6. Computer Software Proficiency

   SUPERVISORY DUTIES:

   This position does not entail any supervisory duties

   PHYSICAL DEMANDS:   

   While performing the duties of this job, the employee is regularly required to communicate both orally and in writing. This is largely a sedentary role; however filing is required. This would require the ability to lift files, open filing cabinets and bend, kneel or stand as necessary.

    

EXPERIENCE:            

Prefer (but not required) three (3) years of interchangeable experience in staffing/recruitment, benefits administration, employee relations, and personnel file management.  Strong understanding and ability to recruit candidates of all levels from entry level to management/executive level staff. Experience working with a comprehensive HRIS management system.

EDUCATION:             

Bachelor’s degree in Human Resources, Business Administration or a related field.

CERTIFICATIONS:    

PHR, SHRM-CP, or equivalent is preferred by not required.  

TRAVEL:                    

Up to 25% travel is required for the position depending on assigned area.        

Education and Experience may be substituted for each other on a year-for-year basis as deemed applicable.