What are the responsibilities and job description for the Manager of Events position at Bridges From School To Work?
The Manager of Events supports Bridges from School to Work’s fundraising success by managing the operational and logistical aspects of the organization’s gala and fundraising events. Reporting to the Associate Director of Fundraising Events, this role focuses on detailed planning, coordination, and execution to ensure events run smoothly and create positive experiences for donors, sponsors, and guests.
The Manager of Events works closely with colleagues across the Development, Finance, and Administration teams, as well as with vendors and volunteers, to deliver well-organized and mission-aligned events.
Core Responsibilities:
Event Operations and Logistics
• Manage detailed event timelines, task lists, and production schedules.
• Draft run-of-show documents and day-of execution plans.
• Coordinate registration, volunteers, staffing, and on-site logistics.
CRM and Data Tracking
• Maintain accurate Salesforce records for sponsorships, guests, RSVPs, pledges, and payments.
• Support reporting and data needs for Development and Finance teams.
Sponsorship Fulfillment
• Implement sponsorship benefits and recognition across event materials.
• Track fulfillment to ensure commitments are met accurately and on time.
Marketing and Communications Support
• Coordinate logistics for invitations, save-the-dates, event websites, and printed materials.
• Support sponsor recognition and event signage.
Vendor and Partner Coordination
• Serve as a key contact for vendors and suppliers.
• Track deliverables and timelines to ensure smooth execution.
• Coordinate load-in, load-out, and event-day logistics.
Education and Experience:
• Bachelor’s degree preferred.
• 4–6 years of experience in event coordination, development operations, or project management.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Clear and professional written and verbal communication.
• Experience using CRM systems, preferably Salesforce.
• Alignment with Bridges from School to Work’s mission.
Required Skills:
• Ability to build and sustain relationships with funders, internal stakeholders, and external partners.
• Strong verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and adapt to changing needs.
• Ability to use data, reporting, and CRM tools to guide strategy and monitor partnership performance.
Physical Requirements:
• Prolonged periods sitting or standing at a desk and working on a computer.
• Ability to operate general office equipment.
• Ability to travel.