Full Cycle Bookeeper - Focus on Accounts Payable - Bill.com

We have an amazing opportunity to work with a fun spirited group of companies. We are seeking an experienced, detail-oriented Accounts Payable Specialist who is also a proven full-cycle bookkeeper to support multiple related companies. You will own the day-to-day AP process for several entities. You will also keep the books for each entity through the full accounting cycle, from transaction entry and reconciliations to journal entries and month-end close. The ideal candidate holds a degree in accounting, brings substantial hands-on AP and bookkeeping experience, works independently, and is comfortable managing payables in bill.com. The role starts part-time and can grow into full-time. It can also expand into broader accounting and finance responsibilities.

Key Responsibilities

Accounts Payable

• Manage the full accounts payable cycle across multiple companies in bill.com, from three way matching invoice entry and through payment.
• Process, verify, and reconcile invoices, ensuring accuracy of amounts, approvals, and correct entity/GL coding.
• Perform vendor intakes & communicate with vendors to resolve billing questions and maintain positive relationships.
• Maintain accurate, organized vendor records and supporting documentation for each company.
• Track due dates to capture early-payment discounts and avoid late fees.
• Collect W-9s and prepare 1099s across entities.

Full-Cycle Bookkeeping

• Maintain the general ledger for multiple entities, recording all transactions accurately and on time.
• Perform monthly bank, credit card, and loan reconciliations for each entity.
• Prepare and post journal entries, including accruals, prepaids, depreciation, and payroll entries.
• Record and reconcile intercompany transactions and allocations, keeping each entity’s books separate and in balance.
• Reconcile AP and AR subledgers and balance sheet accounts to the general ledger.
• Own the month-end close for each entity and produce accurate trial balances and financial statements (P&L and balance sheet).
• Assist with TPT sales tax filings and other recurring compliance tasks.
• Support year-end close, CPA tax preparation, and audits by providing schedules and documentation.

Required Qualifications

• Associate or bachelor’s degree in accounting, finance, or a closely related field.
• Minimum of three (3) years of hands-on accounts payable experience.
• Minimum of three (3) years of full-cycle bookkeeping experience, including reconciliations, journal entries, and month-end close.
• Direct, hands-on experience using bill.com. This is essential to the role.
• Strong working knowledge of quickbooks online accounting software.
• Solid understanding of double-entry accounting, accrual-basis accounting, and GAAP fundamentals.
• Ability to manage books for multiple companies and keep entities organized and separate.
• Self-starter who takes ownership of tasks and works effectively with minimal supervision.
• Strong attention to detail and a high degree of accuracy with numbers.
• Proficiency with Microsoft Excel (lookups, pivot tables, reconciliation workpapers).
• Discretion and reliability in handling confidential financial information.

Growth Opportunity

This position begins part-time and can expand to full-time as the workload and fit develop. Over time, the role can grow into broader accounting and finance responsibilities, including financial reporting and analysis, giving the right candidate a path to additional responsibility.

Schedule & Work Environment

This position is based in Phoenix, AZ, with a hybrid, flexible schedule. It starts part-time with the potential to quickly grow into full-time. Work hours can be arranged around the needs of the role and the candidate, with a combination of remote work and time in the office. Because this role supports multiple companies, organization and consistency are key. We value results and reliability over rigid hours, and we are happy to work with candidates seeking flexibility.

Bridgeport Advisors is a Phoenix-area financial advisory firm that provides fractional CFO, controller, and accounting services to growing businesses. Our clients include manufacturers, restaurant groups, construction firms, SaaS companies, and multi-entity portfolios. We pair senior financial leadership with modern, technology-driven processes to deliver accurate books, timely reporting, and clear financial insight. Our team members work across multiple client companies, gaining broad experience in a flexible, results-focused environment with room to grow into larger accounting and finance roles.