Administrative Assitant - Part Time

Job Summary

We are seeking a dynamic and detail-oriented Part-Time Administrative Assistant to join our team! This energetic role is perfect for someone who thrives in a fast-paced office environment, enjoys multitasking, and is passionate about providing exceptional support. As an integral part of our organization, you will manage a variety of administrative tasks, ensure smooth office operations, and deliver top-notch customer service. Your proactive approach and organizational skills will help keep our office running efficiently while fostering a welcoming atmosphere for clients and team members alike.

Responsibilities

• Greet visitors at the front desk with professionalism and warmth, managing multi-line phone systems with confidence and courtesy
• Handle incoming calls, direct inquiries appropriately, and maintain excellent phone etiquette
• Manage calendar appointments, schedule meetings, and coordinate office events to ensure optimal time management
• Perform data entry and maintain accurate records using Microsoft Office applications and QuickBooks for bookkeeping purposes
• Organize files, documents, and correspondence to support efficient office management and ensure confidentiality of sensitive information
• Assist with basic bookkeeping tasks such as invoicing, expense tracking, and financial record keeping using QuickBooks
• Support client communication efforts through email correspondence, proofreading documents, and providing exceptional customer support

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy essential for daily tasks
• Strong organizational skills with the ability to prioritize tasks effectively in a busy environment
• Excellent verbal and written communication skills; bilingual abilities are a plus for diverse client interactions
• Previous clerical or office experience demonstrating familiarity with data entry, filing, and administrative procedures
• Demonstrated ability to handle confidential information discreetly and professionally
• Exceptional time management skills to balance multiple responsibilities efficiently
• Personal assistant or office management experience preferred to support executive needs and calendar management

Join us in this exciting role where your energy, organization, and dedication will make a meaningful difference every day! We value our team members’ contributions and are committed to fostering a positive work environment that promotes growth, support, and success.

Pay: $12.77 - $14.00 per hour

Expected hours: 24.0 per week

Benefits:

• Paid time off

Work Location: In person

Salary : $13 - $14