Administrative Assistant

Job Overview

We are seeking a proactive and highly organized Administrative Assistant to join our dynamic team. In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace culture.

Duties

• Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Maintain accurate records through data entry, filing, and updating spreadsheets using productivity software such as Microsoft Office and specialized accounting tools like QuickBooks.
• Coordinate calendar management and schedule appointments for team members, ensuring optimal time management and organization.
• Support office management tasks by overseeing supply inventories, processing invoices, and assisting with general clerical duties such as proofreading documents and word processing.
• Provide excellent customer service by responding promptly to client inquiries via phone or email, offering support or directing them to appropriate departments.
• Assist with technical proficiency tasks including computer literacy, troubleshooting basic office equipment, and ensuring smooth operation of office systems.
• Perform additional personal assistant duties as needed, including preparing reports, managing correspondence, and supporting special projects to enhance overall office productivity.

Experience

• Proven clerical experience in an office environment with a strong foundation in administrative tasks such as filing, data entry, and document proofreading.
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets for data organization.
• Experience using multi-line phone systems and handling high-volume phone communication professionally.
• Bilingual skills are highly desirable to assist diverse client needs effectively.
• Prior experience in office management or customer support roles that required excellent organizational skills and time management capabilities.
• Knowledge of QuickBooks or similar accounting software is a plus for managing financial records accurately.
• Personal assistant experience or front desk responsibilities that involved calendar management and client communication will be considered advantageous.

Join us in creating a vibrant workspace where your organizational talents make a real difference!

Pay: $25.42 - $30.61 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $25 - $31